Back Office Assistant

Bright Vision Technologies Immediate Opportunity : Back-office Assistant (Direct Hire) in Plano, TX Job Title : Office Assistant Location : Plano, TX Onsite Employment Type : Full-Time, Direct Hire Overview : Bright Vision Technologies is seeking a detail-oriented and proactive Office Assistant to support the daily operations of our Plano, TX office.

This is a full-time, direct-hire opportunity for someone with strong organizational skills and a keen ability to manage administrative functions.

The ideal candidate will thrive in a dynamic office environment, ensuring efficiency and a positive experience for employees, visitors, and partners.

Key Responsibilities : Oversee the day-to-day operations of the Plano office, ensuring smooth functionality. Maintain organization and time management, with a focus on problem-solving.

Manage check-in processes for employees, visitors, and partners via Envoy iPad / app. Conduct morning and end-of-day facility walkthroughs to ensure readiness for the next business day.

Ensure office rooms, workstations, and common areas are properly utilized and maintained. Communicate housekeeping expectations to employees to maintain an orderly office environment.

Manage inventory and supplies, placing orders in a timely manner and restocking as needed. Maintain and inspect the facility, ensuring that conference rooms, private offices, and workstations are ready for use.

Manage and maintain coffee stations and machines daily. Conduct new employee orientations, including facility walkthroughs and housekeeping guidelines.

Plan and coordinate office tours for client visits in collaboration with team leads and leadership. Administer office access cards, including issuing and deactivating cards in coordination with managers.

Oversee FedEx deliveries and outgoing shipments, ensuring timely processing. Schedule and coordinate internal and external conference room reservations.

Assist executives, executive assistants, and stakeholders with logistics for large events and meetings. Manage catering orders for internal and external meetings, ensuring all requirements are met.

Provide support during meetings to ensure all logistical needs are addressed. Liaise with Property Management for office operations requests, submitting work orders as needed.

Assist the office manager with access reports, unplanned tasks, and ad hoc projects. Foster a positive office environment and boost team morale through a positive attitude.

Qualifications : 3+ years of experience in a similar role (office clerk, administrative assistant, secretary). Strong written and verbal communication skills for producing reports, handling vendor contracts, and assigning tasks.

Proficient in Microsoft Office 365 Suite (Word, Excel, PowerPoint, Outlook). Excellent time management and multitasking abilities.

Strong organizational skills and flexibility to adapt to changing office needs. Effective interpersonal skills to interact positively with employees and visitors.

Leadership abilities to manage challenges and oversee office operations. Attention to detail to ensure tasks are completed accurately and thoroughly.

Interested? For immediate consideration, please send your resume to Sreedhar at [email protected] . About Bright Vision Technologies : At BVTeck, we are committed to providing equal employment opportunities and fostering an inclusive work environment.

We encourage applications from all qualified individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or any other protected status.

If you require accommodations during the recruitment process, please let us know. Join us and be part of a diverse and innovative team! Powered by JazzHR