Program Assistant - Math & Science

Position Summary

Position open until filled / First Review of materials will begin : July 15, 2024

Salary range for this position is : $39,627 / yr. - $51,307 / yr. (depending on experience)

Under the guidance of the Program Manager, the Program Assistant will be responsible for providing administrative support to the Dean of Math & Science, acting as the in-person point of contact for the division offices, organizing and performing work related to the program operations of the division, and providing technical and clerical assistance to the students and faculty.

As the front-line person, the incumbent is expected to provide students and staff with timely, accurate, and reliable information regarding the activities related to Math & Science and the interpretation and application of department policies and procedures in a professional, collaborative, multi-cultural environment.

This is a full-time position scheduled to work 100% onsite, Monday through Friday 8 : 00AM to 5 : 00PM.

Application Procedures :

• Attach current resume
• Attach cover letter addressing how your background intersects with the job
• Required application materials must be completed and submitted online

Notice to Applicants :

Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams.

As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

What you will be working on :

• Act as reception, providing professional interactions with students, faculty, staff, and the public and provide information regarding division policies and activities
• Compose correspondence and printed materials related to division policies, procedures, and operations; edit materials, including digital communications, for accuracy, appearance, readability, and style
• Compile and distribute information relative to division activities, confer with other campus departments and outside agencies;

serve as resource person for campus committees concerned with program operations; perform data entry, compile historical activity reports, and other materials in the functional area

• Coordinate arrangements for program activities such as appointments, meetings, conferences, and banquets; attend meetings as requested
• Establish and maintain records and files, including division directory, course syllabi, key requests, student course entry codes, faculty office hours, stipend payments, and travel documents
• Perform complex word processing tasks such as merging and sorting, integrating text with graphics, creating spreadsheets and data base files, and running data base reports
• Use spreadsheet and data base software to develop and maintain records
• Assist with troubleshooting and maintenance of division needs to include supporting faculty with textbook orders, office copiers, and facilities maintenance requests
• May perform grant supported division activities to include budget tracking
• May order, receive, and maintain inventory
• May use desk top publishing software
• May direct the work of others
• Perform other duties as required

This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is

expected to contribute, even beyond the specific responsibilities listed in this description.

What you bring as a candidate (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience) :

• Two years full time experience working in a professional front line / front desk position
• Evidence of written communication skills including proofreading abilities
• Evidence of customer service skills including ability to communicate and work effectively with people from diverse (racial, ethnic, religious, linguistic, gender, age, sexual orientation, and socio-economic status) backgrounds and those of varied physical and / or learning abilities
• Evidence of successful work as part of a collaborative team including during times of frequent interruptions and changing work assignments
• Evidence of strong MS Office skills, including Word, Excel, Outlook, Teams, OneDrive
• Demonstrated ability to work independently, with a high degree of accuracy, efficiency, and attention to detail
• Evidence of strong organizational management, with the ability to manage multiple competing tasks

Physical Requirements :

Ability to perform range of physical motions, exerting up to 25 pounds; lifting and carrying up to 25 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping;

and traversing up and down stairs.

Ability to perform range of physical motions, exerting up to 25 pounds; lifting and carrying up to 25 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping;

and traversing up and down stairs.

Disability Accommodation

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants :

• Ability to operate office equipment, receive and interpret data, and prepare various materials
• Ability to exchange information with supervisor, lead, co-workers, and students
• Ability to provide 1 : 1 support, present to small groups, and work at a computer exercising repetitive hand motion
• Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings

Notice of Non-Discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship / status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability.

In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities.

Further, Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of bullying behaviors, including cyberbullying.

Inquiries regarding compliance and / or grievance procedures may be directed to the college's Director of Compliance : 1500 Harvard Avenue Seattle, WA 98122-3803 (206) 934-3873

Background Check Statement

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB2327 as required.