Office Administrator/Project Coordinator

Join DEA's Dynamic Team as an Office Administrator / Project Coordinator in our Denver office!

This person would be responsible for a variety of project-specific duties in a fast-paced professional consulting design firm.

Duties would include the following.

Duties would include the following :

• Office administration support, including security access rights, onboarding new team members, communications, IT Support and coordination (Wi-Fi, copies, etc.);
• General administrative support at office as needs arise;
• Ordering and maintaining office supplies and requests as needed;
• Tracking mileage and maintenance scheduling for company vehicles;
• Coordination with Office Manager for installation of furniture or office changes, including quotes and coordinating work onsite and support;
• Coordinating and scheduling project meetings, preparing meeting agendas, and preparing and distributing meeting notes;
• Assisting project managers with development of PowerPoint presentations;
• Tracking action items and tasks for multiple Project Managers / Executives;
• Assist with setting up new projects and project documentation;
• Assist with project invoices and progress reports, including processing subconsultant invoices;
• Support budgeting, accounting documentation, and data analysis to monitor financial health and project progress;
• Corresponding with clients, project partners, and project team members;
• Formatting and performing quality reviews of documents such as reports, letters, memos, etc.;
• Assist in the production and distribution of deliverables to the client and other team members;
• Assisting the Office Manager and Project Coordination Team as needed;
• Tracking, updating, and distributing key project decisions and supporting documentation; and
• Update organizational charts and other team resources.

What we're looking for :

• Proactive Problem-Solver : Strong attention to detail with critical thinking and problem-solving skills. Ability to take tasks from inception to completion.
• Team Player : Ability to collaborate, build trust, and develop innovative solutions within a team environment.
• Communication Skills : Excellent verbal and written communication, able to maintain steady communication flows between teams and clients.
• Financial & Contract Management : Experience with contract administration, invoicing, and general accounting practices (AP / AR).

Strong familiarity with managing scope, schedule, and budget.

Multi-Tasking Skills : Proven ability to prioritize competing requests in a fast-paced environment.

Basic Qualifications :

• Minimum 3-5 years of experience in office administration and project coordination;
• Experience with multi-tasking and prioritizing competing requests;
• Proficiency in Outlook, Word, Excel, and PowerPoint;
• Experience coordinating and scheduling complex meeting needs for internal and external individuals;
• Excellent written and verbal communication skills including proof-reading and editing;
• Experience attending project meetings and preparing meeting summaries;
• Ability to work in a fast paced, dynamic, high demand office setting; and
• Strong interpersonal skills.

Preferred Qualifications :

• Project related experience in an architecture, engineering, or construction firm; and
• Additional software skills in ProjectWise, MS Teams, SharePoint, Microsoft Access, Adobe, and Google (Docs, Sheets, Meets, Drive, and Chat).

Benefits :

• Comprehensive Benefits Package : Medical, dental, vision, disability, and life insurance.
• Health & Lifestyle Support : Employer contributions to Health Savings Accounts and Lifestyle Spending Accounts.
• Work-Life Balance : Flexible 9 / 80 work schedule with every other Friday off.
• Career Growth Opportunities : Support for continuing education, training, and mentoring.
• 401k & ESOP : Secure your future with our 401k plan and Employee Stock Ownership Program (ESOP).
• Holistic Well-Being Program : A focus on physical, emotional, financial, career, and community health.
• Competitive Salary : Anticipated range is $45,000 - $58,000, based on your experience and qualifications.
4 days ago