Real Estate Paralegal

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Our Am Law 100 client, a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. They offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join their Real Estate Team as a Paralegal located in their Miami office.

We are seeking a skilled Real Estate Paralegal who thrives in a fast-paced, deadline-driven environment. The ideal candidate has strong problem-solving abilities, attention to detail, and the ability to manage multiple priorities efficiently. A proactive mindset, professionalism, and excellent communication skills are essential for effective collaboration and client service. If you’re adaptable, organized, and ready to contribute to a high-performing team, we invite you to apply.

This role will be based in their Miami office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Real Estate Shareholder.

Position Summary

The Real Estate Paralegal will provide organizational and practice specific assistance to attorneys in the Real Estate Department in all stages of real estate transactions from pre- to post-closing duties. Demonstrates professionalism, attention to detail, and ability to handle multiple priorities and work in an organized, efficient manner at any given time. Supports the department with general administrative duties and special projects.

Key Responsibilities

Assists in drafting, managing and organizing various documents related to real estate transactions, including escrow instructions, title and survey review, entity formations, UCC searches, local transfer requirements and due diligence.

Utilizes, creates, or establishes procedures to manage large, complex transactions; attends closings and manages closing room; coordinates workflow and manages and controls execution of closing documents; tracks, obtains and organizes pre- and post-closing documents to assure performance of obligations.

Drafts closing documents including, but not limited to, basic agreements and third-party consents; compiles information and prepares schedules and exhibits to agreements.

Assists with post-closing matters including, but not limited to, mailings, closing binders and transfer agreements.

Manages the preparation and filing of various documents, including amendments, and closing documents, as well as preparation of opinions for partner approval.

Maintains timely and accurate timekeeping records.

Qualifications

Skills & Competencies

Ability to communicate professionally and interact effectively with all levels of personnel, including management staff and support staff.

Ability to be a proactive self-starter who understands the details within a much larger context.

Demonstrated attention to detail, reliability and ability to learn new technology quickly.

Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.

Flexibility and able to respond quickly and positively to shifting demands.

Ability to work overtime on an as-needed basis.

Position also requires the ability to work under pressure to meet strict deadlines.

Education & Prior Experience

Minimum of 10 years of real estate paralegal experience within a law firm with demonstrated knowledge of complex issues within real estate practice area.

Bachelor’s degree from accredited institution preferred.

Paralegal certificate from an ABA certified paralegal program preferred.

Technology

Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required. Experience with Qualia, Simplifile and Notary Cam preferred.