Office Assistant (Accounting)

The Phia Group is a service-oriented organization assisting employee health plans nationwide. We provide our clients with innovative cost-cutting solutions and constantly expanding service offerings.

We continue to enjoy growth thanks to our most valuable resource - our talented and committed team. The Accounting department is responsible for performing a variety of accounting and bookkeeping duties according to established policies and procedures.

The Office Assistant performs a variety of administrative tasks associated with accounting and bookkeeping, as they relate to the Accounting department.

At The Phia Group, whose mission is to provide high quality yet affordable healthcare to American employees and their dependents, you can look forward to not only exceptional benefits for yourself but also being immersed in a company that has been named one of USA Today's top workplaces for 2024.

We believe that this distinction, which stems from the fourth-annual survey co-sponsored by Energage and USA Today, reflects our unwavering commitment to upholding an internal culture of inclusivity, enjoyment, and empathy for our valued employees.

This is an onsite position with the potential option to work from home on Friday's.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Must be familiar with company-specific system(s) and navigation.
• Utilizes computerized accounting software programs to perform duties and responsibilities.
• Maintains financial security by following internal accounting controls.
• Maintains financial historical records by filing accounting documents.
• Processes daily bank deposits.
• Research client payment discrepancies.
• Maintains telephone and personal contact with appropriate staff, clients, and vendors on receivable matters as directed by the manager.
• Organizes and maintains retention files for a required period.
• Prepares work to be accomplished by gathering, sorting, and scanning documents and related information.
• Contributes to team effort by accomplishing related results as needed.
• Must maintain security and confidentiality of financial information.

Experience and Qualifications

• High School Diploma or GED equivalent, college level business or accounting classes preferred.
• 1-3 years administrative experience.
• Ability to listen, communicate (written and verbal) with all levels of staff, vendors and clients.
• Proficiency with Microsoft Office Word, Excel and Outlook applications.
• Must be detail oriented with strong organizational and prioritization skills.
• Experience and proficiency with integrated accounting software systems. Experience with Netsuite a plus.
• Ability to perform at high levels in a fast paced ever-changing work environment.
• Ability to anticipate work needs and follow through with minimum direction.

Working Conditions / Physical Demands

Sitting at workstation for prolong periods of time. Extensive computer work. Workstation may be exposed to overhead fluorescent lighting and air conditioning.

Fast paced work environment. Operates office equipment including personal computer, copiers, and fax machines.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position.

While it is intended to accurately reflect the position activities and requirements, the company reserves the right to modify, add or remove duties and assign other duties as necessary.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed here) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.