Administrative Assistant - Engineering Support

Description

This position allows for a hybrid work schedule with a mix of work spent in the office three days a week and working remote from home two days a week.

Responsibilities will include, but are not limited to :

• Administrator of internal applications.
• Create / revise processes and flow diagrams in accordance with Sargent & Lundy's requirements.
• Suggest improvements / enhancements to application and work with the Director of Engineering and IT to implement.
• Annual Reporting monitor completed reports, assist with issues, and file reports.
• Create or revise training materials and curriculums for our learning tool.
• Approve requests, open project numbers, and manage workforce in an internal application.
• Organize meals and events as requested.
• Coordinate truck rentals, trades, and returns. Request purchase and change orders for funding and communicate with insurance group on incidents and changes with trucks.
• Site manager for safety intranet.
• Issue forms for field assignment.
• Manage and maintain key distribution groups and contacts for the team.
• Serve as the focal point for administrative and documentation activities.
• Provide real-time scheduling support by scheduling appointments / rooms and preventing conflicts utilizing Outlook.
• Assist with time entry, prepare expense reports, and approve expense reports.

Qualifications

We do not sponsor employees for work authorization in the U.S. for this position.

Essential skills and experience :

• This position requires a high school diploma (or equivalent) and three years of administrative experience.
• Proficient with Microsoft Word, Excel, Outlook, and PowerPoint.
• Prior experience should include strong attention to detail and ability to complete large volumes of work efficiently and effectively.
• Excellent communication skills (including writing and editing skills) and critical thinking.
• Must be organized, motivated, and detail-oriented with excellent follow-through.
• Be professional, reliable, maintain confidentiality, driven, and results oriented.
• Candidate must be flexible, a team player, a self-starter, and be open to occasional overtime.

Valued but not required skills and experience :

• Some college level education in fields such as English, Writing, or Business.
• Experience working in the Engineering and / or power industry field.
• Visio

Sargent & Lundy is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law.

Award Winning Compensation & Benefits

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives.

We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits.

Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

Health & WellnessFinancial BenefitsWork-Life Balance

• Health Plans : Medical, Dental, Vision
• Life & Accident Insurance
• Disability Coverage
• Employee Assistance Program (EAP)
• Back-Up Daycare
• FSA & HSA
• 401(k)
• Pre-Tax Commuter Account
• Merit Scholarship Program
• Employee Discount Program
• Corporate Charitable Giving Program
• Tuition Assistance
• First Professional Licensure Bonus
• Employee Referral Bonus
• Paid Annual Personal / Sick Time (PST)
• Paid Vacation
• Paid Holidays
• Paid Parental Leave
• Paid Bereavement Leave
• Flexible Work Arrangements

Awards & Recognition

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