HomeWell Care Services of Delaware -
Job Title : Administrative Operations Coordinator
SUMMARY :
Under the supervision of the Agency Director, the Administrative Operations Coordinator is responsible for ensuring smooth day-to-day operations of the agency, including providing executive-level administrative support, acting as a liaison between departments, and assisting with clerical tasks.
This role plays a key part in maintaining the efficiency and professionalism of the agency, ensuring that both internal and external operations run seamlessly.
KEY RESPONSIBILITIES :
1. Executive Support :
- Provide direct administrative support to the Agency Director, including calendar management, drafting correspondence, and preparing reports.
- Assist in preparing for meetings, including scheduling, preparing materials, and coordinating logistics.
- Maintain confidentiality of sensitive information and uphold a professional business image at all times.
2. Office Operations :
- Oversee office logistics, including managing supplies, coordinating with vendors, and ensuring the workspace is clean, organized, and operational.
- Troubleshoot and resolve office equipment issues, coordinate repairs, and manage vendor services.
- Lead the coordination of agency events and meetings, ensuring all logistical details are handled smoothly.
3. Department Liaison :
- Act as a liaison between the Agency Director and other departments to streamline communication and ensure alignment across the organization.
- Coordinate inter-departmental tasks, helping facilitate project completion and support cross-functional collaboration.
- Assist with data entry, report generation, and tracking of key performance metrics across departments.
4. Client Coordination :
- Respond to incoming service inquiries and help potential clients through the intake process, ensuring smooth scheduling for assessments.
- Communicate with agency staff to coordinate client service needs and ensure all information is properly logged in the CRM system.
5. Special Projects & Administrative Tasks :
- Support agency staff with various tasks, including data entry, internet research, file organization, and outbound communication to vendors or third parties.
- Assist in the compilation of information for special projects or process improvements, as directed by the Agency Director.
MINIMUM QUALIFICATIONS :
- Education : Bachelor’s Degree preferred, ideally in Business Administration, Healthcare Administration, or a related field.
- Experience : Minimum of 2 years of experience in administrative and operational roles, preferably in the healthcare or home care industry.
- Skills :
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software (e.g., scheduling and project management tools).
- Strong interpersonal skills with the ability to build relationships within the organization and with external partners.
- Exceptional organizational and time management abilities, with a high level of accuracy and attention to detail.
- Ability to handle sensitive information discreetly and maintain confidentiality.
CAREER GROWTH OPPORTUNITY :
This position offers the opportunity for growth within the agency, with potential to advance in operations, project management, and leadership roles.
We value dedication and innovation, offering a supportive environment for personal and professional development.
ORGANIZATIONAL RELATIONSHIP :
Reports directly to the Agency Director.
CLASSIFICATION : Non-Exempt.
Non-Exempt.
POSITION TYPE & EXPECTED HOURS OF WORK :
Full-Time or Part-Time available.
COMPANY CULTURE :
We foster a collaborative and supportive work environment that values innovation, dedication, and continuous learning. As part of our team, you’ll have the opportunity to make a meaningful impact on the lives of our clients and staff.
DISCLAIMER : This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee.
Duties, responsibilities, and activities may change or be assigned at any time with or without notice.