1825 Principal Administrative Analyst II (REF44374N-01094684)

Job Description

What We’re Looking For

SFERS seeks an experienced Financial / Budget / Accounting professional to oversee a wide range of financial activities that support the department.

This position will report to the Finance Manager, will supervise a small team of direct-reports, and will maintain the smooth, effective and efficient financial operations of the department.

Essential Duties & Responsibilities of the position :

Management :

Oversee and manage approximately four professional staff; train, support, set goals and evaluate staff; ensure good work environment;

provide / ensure trainings to support individual professional growth and career development, as well as team development.

Manage operations of the Accounting Unit; ensure that all department financial needs are supported and met in a timely manner.

Develop, issue and update departmental financial policies and procedures that follow and support the City's rules and guidelines;

ensure timely implementation and enforcement; develop desk procedures for all Central Finance positions and responsibilities.

Ensure successful resolution to issues in all areas of management oversight; ensure timely communication with affected internal staff, other departments / departmental staff, vendors / suppliers, etc.

Attend meetings; develop, lead and manage activities as assigned and needed.

Budget :

Manage department's complex annual two-year rolling budget; monitor and identify budget deficiencies, take proactive corrective action.

Develop and prepare balanced fiscal year budget submission to the Mayor's Budget Office (MBO), meeting all budget requirements;

respond to the Board of Supervisors' Budget & Legislative Analyst (BLA).

Provide comprehensive analysis on key budget areas and make recommendations on proposed operating budget changes, including position and non-position areas.

Develop interdepartmental services work order budgets and agreements (both requesting and performing), reconcile work order accounts quarterly.

ensure appropriate payments and sufficient funding, communicate with departments as necessary.

Monitor and work with division directors to maintain department's dynamic staffing and spending plans within approved budget.

Accounting :

Manage all aspects of fiscal year start and end activities, successfully meeting all requirements and deadlines

Understand and implement accounting rules and regulations as stipulated by the Government Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB) and other regulatory agencies.

Manage all aspects of financial and managerial accounting; apply Generally Accepted Accounting Principles (GAAP) in performing all duties and responsibilities;

train staff and ensure staff adherence to GAAP.

Develop, implement and manage all internal control activities, ensuring efficiency and effectiveness.

Respond to any audit, Post Audit information requests and meetings; develop management response, take corrective action on audit findings, and ensure timely implementation.

Manage budget allocations, surplus transfer requests, reconciles accounts with abnormal balances, resolves budgetary deficiencies, and handles a host of other ad hoc issues pertaining to the financial transactions of the department.

Purchasing and Payables :

Understand, adhere and ensure compliance with the City's purchasing policies, procedures, and process; work with and resolve issues with different agencies and stakeholders in the purchasing / procurement process.

Issue different types of purchase orders (PO) including : delegated departmental POs, contract blankets, technology requisitions, and any other special POs that fall outside the norm of purchasing activities.

Manage department's Travel Authorization and Expense Reimbursement activities; ensure compliance with all guidelines and rules;

ensure timely approvals / payments and issue resolution; communicate with stakeholders as necessary.

Work Orders :

Develop and revise SFERS' annual Work Order (WO) budget each cycle; review and resolve issues / abnormal balances quarterly for both Performing and Requesting WOs;

ensure that staff are proficient in the use of SF Budget, and the new budget and performance management system.

Review quarterly Internal Service Department WO billings; ensure completeness and accuracy; issue quarterly billings in a timely manner.

Review Requesting Department's billings and documentation; ensure timely payments and successful resolution of issues in a timely manner with affected stakeholders.

Financial Reporting :

Analyst, develop and produce a variety of reports; ensure accuracy, completeness and timeliness of issuance, as scheduled and needed;

develop new reports as needed.

Other duties as assigned.