Administrative Assistant

The Rose AndomCenter is a survivorcentered traumainformed organizationthat fosters hope for individuals and families affected by intimatepartner abuse.

JobTitle : AdministrativeAssistant

Status : PartTime (30 hours per week)

TheRose Andom Center is seeking an Administrative Assistant to managedaily office operations and provide general administrative supportto the Executive Director and the Finance & OperationsDirector.

GeneralAdministrative & OfficeSupport :

• Organizeoffice and program supplies for staff andpartners.
• Assist with onboarding andoffboarding of new staff including office tours desk spacecoordination security badge management and technologytraining.
• Support the Finance& Operations Director with staff timesheetmanagement.
• Attend meetings takenotes / minutes and follow up on assigned actionitems.
• Manage calendars and notesfor staff and partnermeetings.
• Organize and maintain bothphysical and digitalrecords.
• Respond to phone calls andemails and monitor sharedinboxes.
• Maintain inventory of printmaterials (brochures flyers) and officeequipment.
• Oversee the PO Box anddistribute incoming / outgoingmail.
• Purchase supplies within theallocated budget as needed.
• Booktravel and conference registrations for staff andpartners.
• Assist in planning andimplementing appreciation events for staff andpartners.
• Perform other tasks asassigned by the Executive Director and / or Finance &OperationsDirector.

FacilitiesAdministration :

• Serveas the primary contact for questions regarding operationsfacilities IT parking andmaintenance.
• Act as a liaisonbetween building tenants and the Rose AndomCenter.
• Communicate building updatesregularly with partners tenants and staff and maintain an accuratebuilding directory.
• Coordinate withCity General Services IT support and other vendors for maintenanceand service requests.
• Assist inmanaging office technology andimprovements.
• Oversee keycard accesssecurity system and track badgeassignments.
• Monitor parking garagesand maintain a list of approvedvehicles.
• Address facilityrelatedrequests or concerns promptly.
• Keepcommon areas such as the copy room intake rooms and food pantryorderly and stocked.
• Perform otherrelated tasks asassigned.

Meeting& EventCoordination :

• Maintainthe schedule for meetings and events reviewing requests for use andproviding necessary support.
• Ensurefurniture and AV equipment are operational and ready foruse.
• Assist with major events suchas conferences and trainingsessions.

Requirements

Qualifications :

• Minimumof two years of experience in an administrativerole.
• Familiarity with nonprofitoperations and commitment to the Rose Andom Centersmission.
• Excellent written andverbal communicationskills.
• Detailoriented observant andaccurate; able to find information quickly andsolutions.
• Reliable consistent andhighly organized with the ability to follow tasks through tocompletion.
• Strong computer skillsand the ability to learn new software; proficiency in MicrosoftOffice Suite Office 365 Administration SharePoint Google tools andVoIP systems.
• Comfortable setting upvirtual and inperson meetings; familiar with Zoom HDMI connectionsand conference call services.
• Ableto provide thoughtful and diplomatic solutions to dailychallenges.
• Consistent and equitablein work and communication.
• Capableof creating a welcoming atmosphere for team members clients andvisitors.

Benefits

Benefits :

Employersponsoredmedical dental vision and life insurance plus a Simple IRAretirement plan with a 2% employer contribution.

Paid vacation and12holidays.

ApplicationInstructions :

Toapplyplease visitthislink.

Qualifications : Minimum of two years of experience in anadministrative role. Familiarity with non-profit operations andcommitment to the Rose Andom Center's mission.

Excellent writtenand verbal communication skills. Detail-oriented, observant, andaccurate; able to find information quickly and solutions.

• Reliable,consistent, and highly organized, with the ability to follow tasksthrough to completion. Strong computer skills and the ability tolearn new software;
• proficiency in Microsoft Office Suite, Office365 Administration, SharePoint, Google tools, and VoIP systems.Comfortable setting up virtual and in-person meetings;

familiarwith Zoom, HDMI connections, and conference call services. Able toprovide thoughtful and diplomatic solutions to daily challenges.

Consistent and equitable in work and communication. Capable ofcreating a welcoming atmosphere for team members, clients, andvisitors.