Executive Assistant

Job Description

PURPOSE OF THE JOB

The purpose of this job is to provide confidential executive-level support to the executive leadership, managing and coordinating the administrative functions of their positions from both a tactical and strategic perspective.

RESPONSIBILITIES / DUTIES

• Manage and prioritize executive calendars on a daily basis, including scheduling and coordinating meeting requests that require executive attendance, booking conference rooms for such meetings, etc.
• Work closely with a variety of departments within the organization, tracking weekly reports to ensure the delivery of executive’s regular communications rhythms
• Handle daily telephone inquiries, including customer service complaints routed to the Executive office
• Executive travel management (arranging travel, developing itineraries, booking transportation, arranging lodging, etc.)
• Coordinate and prepare materials and presentations (Quarterly Board Meeting material, quarterly Town Hall presentations, etc.)
• Gather and distribute sensitive, confidential information as needed
• Additional duties as assigned.

Requirements

MINIMUM REQUIREMENTS & SPECIAL ATTRIBUTES

• Bachelor’s Degree (or 4 years of equivalent work experience), preferably in Business, Public Relations, Marketing, Advertising, or related field
• 5 years of relevant work experience (in addition to degree or years of previous experience)
• 3 years of experience providing administrative assistance to an executive or senior leader
• 2 years of experience presenting information (and responding to questions from) groups of managers, vendors, customers, and the general public.
• Skilled proficiency with the Microsoft suite (Microsoft Word, Microsoft Excel, and Microsoft PowerPoint)
• Skilled proficiency working in a travel site, such as Concur or Axiom; or a consumer travel site such as Expedia.
• Skilled proficiency in a financial management or enterprise performance management system such as PeopleSoft, Verian, etc.
• Skilled ability to proofread message, checking grammar, flow of message, etc.
• Intermediate ability to read, analyze and interpret general business information, professional journals, technical procedures, or governmental regulations.
• Intermediate proficiency with basic math, with the ability to calculate figures and amounts such as discounts, interest, commissions, percentages.

About Guitar Center

The Guitar Center Company embodies the world of creativity and music by encouraging our teammates to find their own individual sound.

Our mission is to develop and nurture lifelong musicians and make a difference in the world by enabling musicians and non-musicians alike to experience the joy that comes from creating music.

We believe in putting our customers first, engaging with respect and integrity and fulfilling our mission with passion.

The Guitar Center Company operates through several business divisions. Guitar Center is the world's largest retailer of guitars, amplifiers, drums, keyboards, recording, live sound, DJ, and lighting equipment, with more than 290 stores across the United States.

2014 marked the milestone 50th anniversary of the Guitar Center Company as the organization continues to help people make music from coast to coast.

E-Commerce brands Guitar Center, Musician's Friend and WWBW offer online sales of a broad selection of music products. The Music & Arts division operates more than 220 stores specializing in band & orchestral instruments for sale and rental, serving teachers, band directors, college professors, and students since 1952.

AVDG and GCPro headline the enterprise audio-visual integration business, delivering a best-in-class commercial and residential customer experience.

Why Guitar Center? Here’s just some of the rewards :

For our employees who are musicians we offer the unique opportunity of gig leave take time off to share your music with the world and return to your job after your tour! Guitar Center offers robust benefits and perks, including Medical, Dental, Vision, 401K plus company match, mental health support, paid sick / holiday / vacation time, employee discount program, and tuition reimbursement options.

Pay Rate : $60,000- $75,000 / yr depending on background and experience.

The job posting is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific employee, which is always dependent on actual experience, education, and other factors.

The pay range(s) listed are provided in compliance with state specific laws. Pay ranges may be different in other locations.

Love this gig and want to apply?

Send your resume and cover letter today along with salary expectations!

Guitar Center is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws.

All employment decisions are based on valid job related requirements.

If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening.

You can request a reasonable accommodation by sending an email to

Position StatusFull-time