Project Coordinator

POSITION SUMMARY

We have an exciting opportunity for a Construction Project Coordinator ( PC ) to work on world-class multi-year projects with a best-in-class team that serves the greater Bay Area and Sacramento.

This is primarily an onsite position for the Project Coordinator, which fluctuates between both an office and job site environment.

The PC will work closely with Project Executives, Project Managers, Project Engineers, as well as Superintendents and General Foreman in the process of performing his / her duties, and will report to the Division Finance Manager but will work closely with the Project Manager for day-to-day direction.

The Project Coordinator is responsible for providing support to a project team. This may include data entry, reporting, and general office and administration duties to support both job sites and main office activities.

Job location onsite / in-office.

What you’ll do :

• COINS (ERP system) data entry and reporting - change orders, subcontract agreements, subcontract change orders, and job cost reports.
• Assembles and tracks subcontracts, change orders, insurance certificates, billings, lien releases, and certified payroll from subcontractors.
• Prepares and submits monthly project billings with all required supporting documentation according to contract requirements.
• Follows up with clients regarding outstanding A / R.
• Collects and reviews timecards for union personnel.
• Assists Project Managers in tracking and creating daily field reports.
• Gathers and submits to customer specific contractual requirements (i.e. business licenses, contractor’s license, certificate of insurance, emergency phone list and gather from other departments - safety program, drug awareness program, MSDS sheets for Jobsite)
• Analyzes open cost commitments and follows up with subcontractors and vendors to ensure no further costs are owed before the closing project.
• Various other tasks as required by the project team.

What you’ll need to be successful :

• Strong verbal and written communication skills
• Ability to set priorities and multi-task
• Competent analytical skills
• Proficient in Excel
• Excellent communication, writing and organizational skills
• Critical reasoning, good work ethics and flexibility

What you bring to the table :

Associate degree (AA) preferred or minimum 2 years of related experience

YOU Matter

PEOPLE FIRST : BUILDING TALENT BY DESIGN

At Southland we aspire to build a workforce that’s as diverse as the people who occupy the buildings we design, build and maintain.

Building talent by design is our intentional approach to creating a truly safe, collaborative, and inclusive work environment that fosters growth, empowers professional achievement, and where people are treated with respect at all levels.

If you’re someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we’re looking for you! At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job.

We thrive on creating a strong company and culture where you’ll feel engaged, challenged, and valued.

If you’re ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then JOIN our team and become a part of an organization that values PEOPLE , SAFETY, INNOVATION, COLLABORATION, INTEGRITY, ACCOUNTABILITY & SUSTAINABILITY.

Benefits :

As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family :

• 401(k) Plan with 50% Company Match (no cap) and immediate 100% vesting
• Annual incentive program based upon performance, profitability, and achievement
• Medical, Dental, Vision Insurance 100% Paid for Employee
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Holidays / Vacation / Personal Time / Life Events Leave
• Numerous training opportunities and company paid membership for professional associations and licenses

Pay : Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.

For (California) this ranges from $70,000 - $85,000K Annually plus annual incentive, benefits and retirement program as outlined above.