Coordinator of Instructional Media Resources

Posting Details

Posting Details

Posting Number

S12209P

Working Title

Coordinator of Instructional Media Resources

Department

VPI-Teaching & Learning Center

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https : / / www.

uga.edu / ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.

UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.

UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students.

Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College / Unit / Department

College / Unit / Department website

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full / Part time

Full Time

Work Schedule

Additional Schedule Information

Monday - Friday

8AM-5PM

Advertised Salary

$57,000 - $61,000

Posting Date

06 / 07 / 2024

Open until filled

Closing Date

Proposed Starting Date

08 / 19 / 2024

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office.

Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.

usg.edu / policymanual / section8 / C224 / #p8.2.18 personnel conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.

usg.edu / policymanual / section6 / C2653 .

Position Information

Classification Title

Academic Services Paraprofessional / Professional

FLSA

Non-Exempt

1.00

Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate.

Please contact your Human Resources office for an evaluation of education / experience in lieu of the required minimum qualifications.

Preferred Qualifications

• 4 years' experience in a client support or customer service role
• 3 years' experience managing and overseeing media studios or similar facilities
• 3 years' experience training and consulting with stakeholders on instructional media resources
• 2 years' experience in inventory management, preferably in an educational setting
• Proficiency in managing instructional media equipment
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office Suite and inventory tracking systems
• Valid drivers' license

Position Summary

The University of Georgia Center for Teaching and Learning is seeking a detail-oriented individual with a passion for instructional media to serve as our next Coordinator of Instructional Media Resources.

The CTL is a unit of the Office of Instruction, and has a central mission to provide leadership, collaboration, and support on instructional matters across the university.

The Coordinator of Instructional Media Resources will report to, and work closely with, the Director of the CTL in managing the instructional media resources and inventory of the Center.

They will supervise the CTL South Instructional Plaza front desk, video and audio recording and editing suites, instructional media equipment checkout pool, and media duplication services.

They will oversee management of classroom and center inventory, including consumable materials for installation in classrooms and a small fleet of state vehicles used by the center for instructional media and classroom technology support services.

They will also train campus stakeholders and center clients on the selection and use of instruction media equipment for a wide array of classroom and event applications.

The ideal candidate will have additional skills in project and program management, inventory oversight, and multitasking.

They should have excellence communication and interpersonal skills, and the ability to work both independently and as part of a team.

Other desired skills include an applied understanding of instructional media technology, experience troubleshooting instructional media equipment, the ability to set goals and collect data to track progress towards those goals, and a proven record of collaboration and customer support.

This position operates Monday - Friday, from 8 AM to 5 PM, with the expectation for flexibility when needed to meet deadlines and provide support for the Center.

Knowledge, Skills, Abilities and / or Competencies

• Experience in a client support or customer service role
• Experience managing and overseeing media studios or similar facilities
• Experience training and consulting with stakeholders on instructional media resources
• Experience in inventory management, preferably in an educational setting
• Proficiency in managing instructional media equipment
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office Suite and inventory tracking systems

Physical Demands

• Lifting, Walking, Standing.
• Driving as needed to perform job duties.

Is driving a responsibility of this position?

Is this a Position of Trust?

Does this position have operation, access, or control of financial resources?

Does this position require a P-Card?

Is having a P-Card an essential function of this position?

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

• Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia;
• confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for;

and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable.

Please visit the UGA Background Check website .

Duties / Responsibilities

Duties / Responsibilities

Instructional Media

• Manages and oversees the CTL One Button Green Screen Studio, Learning Glass studio, and editing / audio suite. Engages in PR for these services to promote awareness and use of these spaces by instructors across campus.
• Consults with external sources regarding instructional media support in higher education contexts for benchmarking purposes.
• Provides training and consultation to campus stakeholders on the use of instructional media, and to provide information about available resources for classrooms and events.
• Oversees the scheduling, distribution, and setup of media equipment, accessories, and software for checkout and delivery.
• Manages the CTL media equipment and software booking system, Medianet, including its operation, maintenance, and staff training.

Also liaises with Medianet for vendor services as needed.

• Oversees the rental of instructional media equipment to CTL clients and works with the CTL business manager to ensure timely invoicing.
• Provides recommendations to the CTL director regarding the purchase of additional instructional media inventory, based on emerging instructional media needs.
• Oversees CTL's duplication services and works with the CTL business manager to ensure timely invoicing.

Percentage of time

Duties / Responsibilities

CTL Inventory

Collaborates with the CTL director, business manager, and CTL classroom support leadership to ensure consistent and reliable tracking of all CTL inventory, in keeping with best practices.

Serve as unit administrator for the inventory tracking system, Panda, and oversees inventory reconciliation.

Oversees maintenance of vehicles used by CTL staff in classroom support, media, and production services areas. Manages vehicle gas cards and WEX reporting, oversees preventive maintenance of vehicles, and communicates with CTL staff about vehicle storage and parking changes, e.

g., for game days and other campus events.

• Conducts an annual inventory scan of CTL and classroom inventory.
• Oversee surplus of CTL inventory as needed.
• Provides periodic reports to the director on CTL inventory, including the classroom support stockroom, vehicles used by CTL staff, and the instructional media checkout pool.

Percentage of time

Duties / Responsibilities

Managerial oversight of South Plaza front desk and staff member(s)

• Trains front office support staff to assist with CTL instructional media services and operations, including booking studio recording time, placing reservations for instructional media equipment, and fulfilling duplication request
• Establishes and communicates procedures and trains front office staff on South Plaza operating protocols, including opening and closing procedures, greeting visitors, responding to calls, handling drop-ins, and general emails.

Provides training support for front office staff to serve as backup support for other CTL front desk support persons (e.

g., North Instructional Plaza front desk).

Percentage of time

Duties / Responsibilities

Professional development and other duties as assigned.

Percentage of time