Sr Document Control Specialist

What We're Looking For

Join our rapidly growing firm in Los Angeles. HNTB has roots in Southern California dating back to 1914 with the landmark design of Pasadena’s historic Arroyo Seco Bridge.

HNTB in Los Angeles has received many honors in recent years, including Employer of the Year by the Women’s Transportation Seminar, Firm of the Year by the American Council of Engineering Companies, and Best Places to Work in Los Angeles by the Los Angeles Business Journal.

In addition to leading the design of the Sixth Street Viaduct, the K-Line Light Rail corridor, and the I-405 Sepulveda Pass Widening, we are the program and construction manager for the LACMTA I-105 ExpressLanes, the SBCTA I-10 Express Lanes, the OCTA I-405 Express Lanes, and the CHSRA Construction Package 4.

This opportunity entails providing leadership and expertise in researching and implementing document controls tools and best practices.

Administering the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for document.

Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability.

Defines normal standards and workflows for document management as well as administers the collection, authorizing, publication, storage and retrieval of documents.

Provides training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.

May mentor, direct, and oversee the work of earlier career staff.

What You’ll Do :

Defines standards and workflows for document management as well as leads the collection, authorization, publication, storage, retrieval and retention of documents.

Establishes (within corporate or client guidelines) the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.

Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel.

Develops and implements document retention and archival processes that align with HNTB and client needs and comply with applicable laws.

Reviews new and revised documentation for suitability and conformance to HNTB or client standards.

Performs and / or supports quality reviews and audits associated with document controls procedures.

Provides training to project personnel regarding document control and record retention policies, procedures, and project management system use.

Quality controls all doc control deliverables prepared by support staff.

Mentors Document Controls Specialists I, II and III if applicable and may serve as technical lead.

Performs other duties as assigned.

What You’ll Need :

In lieu of degree, 11 years of project controls and / or technical administrative support experience

What You'll Bring :

Ability to organize and think in a structured way

Critical thinker able to see impact of decisions throughout system

Ability to communicate with other staff and management

What We Prefer :

One or more of the following certifications : CSI Construction Documents Technologist (CDT) or equivalent, PMI Project Management Professional (PMP) or equivalent

Experience in 2 or more phases of project lifecycle (, predesign, design, procurement, construction, and post-construction phases)

Experience working as client's PM / CM agent (, providing program management / construction management services), or as part of design-build contractor (or equivalent design and construction experience)