Administrative Assistant - Legal

Overview

Purpose : Perform clerical and administrative functions to assist the Legal Department, including support to General Counsel and Transactions Manager.

Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required.

What Highmark can do for you :

• Help you achieve your goals by continuous professional development and regular career progression sessions
• Competitive pay for the market
• Monthly bonus opportunities for all site associates
• 30% associate rent discount
• Medical, Dental & Vision benefits the 1st of the month following 30 days of full-time employment
• Company-provided life insurance, short term and long term disability coverage
• Flexible Spending accounts
• 401(k) eligibility after 90 days, with 4% Highmark match
• Professional Certification & Tuition reimbursement
• Vacation, Sick and Personal Time off available to use after 90 days
• 10 paid holidays
• Paid parental leave

Responsibilities

Responsibilities include (but are not limited to) :

• Assist in preparing and processing licenses (including but not limited to annual business licenses, music and motion picture licenses, broker licenses), permits, housing applications.
• Distribute and process department incoming and outgoing mail, update tracking and filing systems. Coordinate electronic delivery of documents to regional office(s) and properties as needed.
• Assist in addressing code compliance violations and curing any outstanding liens or judgments.
• Process department invoices for payment including processing settlement check requests and distribution.
• Assist in EIN, entity management, maintenance, and assumed name formation, including coordination through our Statutory and Registered Agent, CT Corp.
• Review and prepare property level service contracts for execution and distribution.
• Assist in due diligence, acquisitions and dispositions tasks, as needed.
• Cross train on tasks with Transactions Assistant.
• Performs general clerical functions such as typing, editing, proofing, filing, making copies and scanning.
• Update legal forms as directed by the General Counsel.
• Effectively coordinate tasks with multiple corporate departments.
• Establishes, maintains and updates electronic filing system individually and departmentally.
• Assist in creation and ongoing maintenance / organization of folders within the Litigation / Subpoena / Bankruptcy folders.

Qualifications

Qualifications :

• High school diploma or equivalent required; University degree or some college preferred
• 3 to 5 years professional administrative experience
• Excellent detail-orientation with strong organizational, multi-tasking, and time management skills
• Intermediate knowledge of MS Office Outlook, Word, Excel, Power Point, and Adobe Acrobat
• Experience in YARDI software a plus
• Excellent verbal, written and proofing skills
• Demonstrated initiative and flexibility; ability to work occasional overtime
• Proven ability to work collaboratively with a team

Req. ID : 2024-6669

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