Project Coordinator

The Arizona Department of Homeland Security is seeking a proactive and organized Project Coordinator to support our team in managing grantfunded projects and associated tasks.

This role plays a critical part in ensuring project success by tracking data coordinating meetings facilitating communications and maintaining project documentation.

The Project Coordinator will primarily work remotely with some required inoffice days. Having experience in project management tools like Smartsheets Jira Confluence and Google Suite are preferred.

Skills Required :

Grant Fund Coordination : Assist in managing grantfunded projects by tracking spending milestones and outcomes.

Data Management : Maintain accurate project records using tools like Smartsheets Jira and Confluence.

Meeting Coordination : Schedule organize and help host virtual and inperson project meetings. Prepare agendas and followup reports.

Communications : Send regular updates reminders and reports via email to internal and external stakeholders using Google Suite.

Documentation & Reporting : Compile and prepare documentation for grant compliance and reporting requirements.

Collaboration : Work closely with project managers finance teams and other departments to ensure smooth project .

Organization skills : Ability to prioritize and manage multiple tasks

Time Management : Efficient in scheduling tracking deadlines and project tracking

Skills Preferred :

Advanced Project Management Tools : Familiarity with advanced features of project management software.

Conflict Resolution : Experience resolving conflicts within teams.

Risk Management : Ability to identify and mitigate potential project risks.

Data Analysis : Ability to interpret project data and reports for decisionmaking.

Presentation Skills : Capability to present project updates and reports to stakeholders.

Experience Required :

1 2 Years of Project Coordination : Experience in a project coordinator role where the candidate was responsible for supporting or managing project timelines resources and stakeholders.

Experience with Project Management Software : Basic familiarity with tools like Microsoft Project Smartsheet or similar software.

Team Collaboration : Demonstrated ability to work with crossfunctional teams and departments.

Experience Preferred :

35 Years in Project Management :

Additional experience managing small to mediumsized projects from start to finish.

Prior experience in IT Familiarity with Agile or other specific project management methodologies (Scrum Lean etc.).

Education Required :

Bachelor s Degree in Business Administration Project Management or a related field

Education Preferred :

Bachelor s Degree with Focus on Project Management or operations Certified Associate in Project Management (CAPM) Project Management Professional (PMP)

Additonal Information : Fingerprint background check is required. Onsite 13 times a month.

Bachelor 's Degree