Executive Assistant

The Talent Strategies Group Executive Administrator maximizes the executives’ time by reading, researching, and routing correspondence;

drafting letters, emails, and documents; collecting and analyzing information; and initiating communications. The EA helps us achieve our mission by coordinating, communicating, and collaborating with internal and external stakeholders with world-class care.

They spearhead event coordination and are intimately involved in every part of the event process, from ideation to marketing to event day execution.

Company Fit

You are a great fit for Talent Strategies Group if you embody...

• LEARN you are committed to learning and getting better every day.
• INNOVATE you are committed to being the tip of the spear in discovering proven strategies for developing companies.
• LEAD you model and share what you learn, discover, and innovate.
• SERVE our clients are the lifeblood of Talent Strategies Group, serving them is our focus.
• ACCOUNTABLE You see it. You own it. You solve it. You do it.

Responsibilities

• Manage executive team calendars to optimize their time.
• Screen and respond to phone calls and emails on behalf of the executive team.
• Draft, edit, and proofread documents, presentations, and reports.
• Organize and prepare materials for internal team meetings, including agendas, presentations, and minutes.
• Support special projects or initiatives led by members of the executive team.
• Plan and coordinate trueU and SRV HR events including logistics and overall hospitality experience.
• Maintain and organize files, records, and documents in various technology systems.
• Maintain and update MytrueU learning portal content.
• Identify opportunities to streamline processes and improve efficiency.
• Maintain and / or create SOPs for various team processes.
• Utilize software (Office 365), communication tools, learning management systems, and project management platforms proficiently.
• Troubleshoot technical issues and provide IT support when necessary

Competencies Required

• Confidentiality and Discretion : Handles sensitive information with utmost confidentiality and discretion. Maintains professionalism and integrity in all interactions.
• Relationship Management : Actively builds and maintains mutually satisfying relationships both internally and externally.

Acts as a liaison between the executive team and various parties.

• Problem Solving and Decision Making : Anticipates and resolves issues proactively. Makes decisions on behalf of the executive team when necessary.
• Communication : Manages information flow and relationships between internal teams and external stakeholders.
• Active Listening : Skilled in actively listening to others, ensuring full understanding through attentive, empathetic engagement, and responding thoughtfully to enhance communication and foster positive relationships.
• Critical Thinking Demonstrates the ability to analyze, synthesize, and apply information in order to solve problems. Considers historical information and future consequences when deciding.
• Time Management : effective at prioritizing, planning, and executing tasks efficiently to meet deadlines and achieve goals, while maintaining organization and adaptability in dynamic environments.
• Organization : Task-oriented, can prioritize and execute to hit goals and deadlines.
• Collaboration and Teamwork : Establish a working relationship with key stakeholders that ensures joint ownership of goal setting, commitments, and accomplishments while maintaining an open and approachable manner.
• Models Culture : Embraces the company culture and shares your belief through communications and actions.
• Execution & Accountability : Must be able to take a concept to full implementation and take ownership of results.
• Adaptability : Willingness to operate in a flexible manner as needed to ensure the achievement of desired outcomes / goals.
• Integrity and Ethics : Earn others’ trust and respect through consistent honesty and professionalism in all interactions while maintaining confidentiality and delivering on promises and commitments.

Additional Qualifications

• 3-5 years’ experience in executive assistance and / or office management.
• Bachelor’s Degree preferred.
• Experience in HR / Culture / Talent industry preferred.
• Comfortable operating in an entrepreneurial, less-structured environment.
• Proven experience in communicating (in-person and virtually) with all levels of leadership.
• Command of Microsoft Office Suite and Google Docs.
• Willingness to learn new technology.
• Proficiency with Keap CRM or other CRMs preferred.
• Strong attention to detail and commitment to accuracy
2 days ago