File Clerk / Office Assistant - Temporary to Hire - Pompano Beach, FL

POSITION : File Clerk / Office Assistant

LOCATION : Broward County

DESCRIPTION : Our client, a regional firm with an office in Pompano Beach, Florida is in need of a File Clerk / Office Assistant in a temporary-to-hire capacity.

This is a Monday - Friday work week and the hours are 8 : 30 am 5 : 00 pm in office.

Position Summary

The Office Assistant is responsible for the daily functions of our busy office including processing incoming and outgoing mail, handling large print, scan and / or copy jobs, faxing, file documents as to procedure, organize and update filing room, keeping the kitchen supplied and clean, stocking paper and supplies, as well as ordering office supplies.

Assisting with office moves and conference room set-up and performing other general administrative duties as assigned. Candidate must be flexible to work occasional overtime.

Essential Functions

Provide mailroom services, including sorting, distributing, collecting and metering mail and parcels on an accurate and timely basis.

Bank deposits and post office deliveries as needed.

• Copying and printing, faxing and scanning in accordance with written or verbal request.
• Filing client documents and scanning closed files in a timely manner.
• Responsible for appropriate set-up and cleaning of conference rooms. Inspect and ensure that all rooms are stocked with appropriate supplies and continuously ready for use.

Assist with the delivery and set-up for catering needs for meetings.

• Organize general cleaning and office supplies.
• Coordinate service calls for mail / copy room equipment as needed.
• Monitor and maintain general supply levels, restock, and coordinate reordering.
• Maintain organization and cleanliness of shared office spaces, such as copy rooms, file rooms and kitchen areas. Performs incidental cleaning, dusting and other related tasks.
• Organize and distribute kitchen / coffee area supplies.
• Assist as a back-up at the front desk, greeting clients, answering incoming calls, scheduling of conference rooms.
• Other duties as assigned.

Qualifications (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES)

• High School diploma or equivalent required.
• Valid drivers license and insurance.
• Prior experience in an Office Support position (3 to 5 years; law firm experience preferred).
• Ability to lift up to 50 lbs. of office-related equipment and supplies.
• Ability to perform tasks in a deadline-driven environment with a high degree of accuracy and attention to detail and the ability to prioritize workload and multitask.
• Strong Customer service skills, excellent communication and ability to maintain positive working relationships with clients, attorneys, and support staff.
• Adheres to strict confidentiality, timeliness and accuracy of all related work.
• General knowledge of Excel, Microsoft Word and Microsoft Outlook email and internet.
• Knowledge and experience of running office equipment (copiers, scanners, fax machine).
• Understanding of US Postal Service and express mailing (FedEx, UPS, etc.)
• Must possess be a self-starter who can work well under minimal supervision as well as take approach in being team oriented.

For immediate consideration