Bookkeeping Clerk

Job Description :

Pay Range $21hr - $23.50hr

• Maintain log to show receipt of court orders and expense vouchers from the NY Liquidation Bureau.
• Processes abstract cover sheets and maintains records in the Client tracking system.
• Prepare documents and emails to forward to the Office of the State Comptroller (OSC) and State Treasury for payment.
• Utilizes the Statewide Financial System (SFS) to process vouchers for Client
• Performs reconciliation of procurement cards in the SFS.
• Receive and sort vendor invoices and match invoices with purchase orders, if applicable.
• Utilizes the Purchase Tracking System (PTS) to submit invoices to Client personnel for payment approval.
• Utilize SFS to review and verify receipt of goods, and process accounts payable vouchers.
• Communicate with vendors via telephone and / or email to resolve discrepancies with invoices.
• Submit forms / emails to OSC or the State Treasury to request copies of canceled checks or to place stop payment orders.
• Prepares and makes bank deposits electronically.
• Perform general clerical duties including opening mail and filing.
• Perform other duties as assigned.

Skills Requirements :

• Highly organized and careful worker, highly self-motivated and capable of prioritizing and managing multiple tasks.
• Knowledge of Office of the State Comptroller policies and procedures.
• High level of discretion handling confidential matters.
• Ability to manage competing priorities while maintaining a high level of attention to detail.
• Word processing skills / abilities are a mandatory component of the assignment. Computer proficiency in Microsoft Office Suite, including Outlook, Word, Excel, etc. is required.
• Must have knowledge of basic accounting and financial record keeping procedures.
• Some knowledge of financial terminology is also required; ability to compute, classify, and record numerical data to keep financial records complete.
• Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records.
• May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
• May also perform a variety of analysis.
30+ days ago