We're looking for an Office Services Assistant to support with general facilities tasks. If you're organized, can handle a variety of tasks, and enjoy working in a dynamic environment, we'd love to hear from you!
Responsibilities : Mail and Packages :
Mail and Packages :
- Sort, distribute, and process incoming and outgoing mail and packages.
- Coordinate, prepare, and scan all incoming / outgoing mail for electronic or physical delivery.
- Track courier and accountable items such as FedEx, UPS, and certified mail.
- Prepare and process inter-office pouches.
Office Supplies :
- Maintain and distribute office supplies.
- Keep inventory and restock pantry areas.
- Ensure the accuracy of required reports, logs, and measurements.
Office Moves :
- Assist with office moves and setup for new arrivals.
- Collaborate with fellow team members on building maintenance requests.
- Create ID badges for new personnel and visitors.
Event Coordination :
- Help set up conference rooms for meetings and events.
- Coordinate internal and external events, including supplies, signage, room setup, and other requests.
- Monitor meeting start times and ensure rooms are vacated on schedule.
Visitor Management :
- Serve as a primary point of contact for visitors and guests.
- Arrange temporary IDs for visiting attorneys.
- Check visitor offices before and after visits to ensure proper setup.
Qualifications :
- 2+ years in customer service, ideally in a law firm.
- Bachelor’s degree preferred, or equivalent combination of education and work experience.
- Excellent written and verbal communication.
- Strong customer service focus.
- Attention to detail and ability to work under pressure.
- Proficient with the MS Office Suite and basic internet skills.
- Experience with document management systems is a plus.
Please send your resume to [email protected].
Matura Farrington is an EEOC employer and will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all other local, state and federal laws.
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