Administrative Coordinator

Position Details

Summary

Operating Title

Administrative Coordinator

Long Classification Title

Administrative Coordinator

Campus Location

Durham

Department

UNH CHHS Dean's Office

Summary of Position

Under administrative review of the CHHS Associate Dean for Academic Affairs, serve as the key administrative coordinator for all activities that fall under the two CHHS Associate Deans and their respective areas of operations : Academic Affairs and Research.

Acceptable minimum level of education

HS or equivalent

Acceptable minimum years of experience

3 years

Additional Job Information

Posting Number

PS4655FY24

Other minimum qualifications

• High school diploma or equivalent and 5 years of related experience involving duties of increasing responsibility requiring discretion and independent judgement.
• Knowledge of management / administrative principles, practices, methods and techniques.
• Supervisory ability.
• Excellent communication skills, both verbal and written.
• Ability to establish and maintain effective working relationships with faculty, staff, students and the general public.
• Experience in a college / university work environment.

Additional Preferred Qualifications

Experience using UShop, PeopleAdmin, ticketing process and tracking systems, and Banner.

Salary Information

Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.

Quicklink for Posting

https : / / jobs.usnh.edu / postings / 61302

Percent Time Information (FTE)

1.00

Grade

EEO Statement

The University System of New Hampshire is an Equal Opportunity / Equal Access / Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission.

The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Institution Information

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction.

UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire's lakes and mountains.

There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs.

The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

The UNH Diversity Resource Guide with information and programming available in the seacoast area, New Hampshire, and the region can be found here : https : / / www.

unh.edu / hr / diversity-resource-guide

Posting Details

Posting Date

06 / 06 / 2024

Open Until Filled

Closing Date

Posting Open to Internal Candidates Only?

Interested Internal Candidates Exist?

Job Category

Hourly Staff (Non-Exempt)

Appointment Type

Regular

If TERM position provide projected end date

Equipment / Instruments

Drivers License and Physical Requirements. Please check all items that apply.

None applicable

Duties / Responsibilities

Job Duties

Duty / Responsibility

Support the Associate Dean for Research ( ADR ) and manage all related operations, which include :

• General administrative support, including management of routine emails, scheduling, special emails
• Serve as a point of contact for research office
• Manage purchasing / procurement for research affairs activities
• Manage processes associated with graduate assistants / research assistants
• Manage processes for tracking faculty research activities, including proposals, grants, and publications, etc., as directed by ADR
• Manage and coordinate college-level post-doctoral fellows onboarding, trainings, and tracking
• Liaison with research office and SPA / STAR and manage the tracking of submissions and reports, IRB trainings and COIs, etc.
• Support special CHHS research initiatives
• Admin support for research council
• Manage coordination of the Grimes student research competition
• Manage coordination of the CHHS biannual research conference
• Support advancement of core research and clinical facilities in CHHS .

Duty / Responsibility

Support the Associate Dean for Academic Affairs ( ADAA ) and manage all related operations, which include :

• General administrative support, including management of routine emails, scheduling, special emails,
• Manage purchasing / procurement for academic affairs activities
• Support special CHHS academic initiatives
• Manage and provide administrative support for ADAA meetings with program coordinators
• Manage the work of the Academic Affairs Committee
• Liaison with Senior Vice Provost for Academic Affairs office
• Coordinate support for confidential, specialized student issues, such as accommodations, student petitions, all other student form, and grievances in coordination with graduate school or dean of undergraduate students, etc.
• Manage processes to support CHHS -level annual reviews of course evals, faculty teaching evals, and teaching assignments
• Administrative liaison with provost's office and departments in the management of program accreditation information, self-studies, routine IR&A reports.
• Manage coordination of CHHS biannual teaching conference
• Facilities management support. Serve as point of contact for all facilities requests and needs across our 3 academic buildings, the HSSC , the CSDC , Browne Center.

Primary administrative support for our new CHHS space advisory committee which is charged with creating systems and policies for space efficiency.

Support data collection and tracking of admissions and enrollment data as well as academic affairs expense data to support effective planning and fiscal management.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume / Vita
• Cover Letter

Optional Documents