Job Details
Description
Position : Facilities Coordinator
The Facilities Coordinator position requires a detail-oriented person who can efficiently and effectively problem-solve, communicate and manage response to building violations, and other related building maintenance issues on agency properties located in the New York City boroughs, Nassau and Suffolk counties. In addition,
Monitor and track building violations (ECB, FDNY, HPD, DEP, DSNY, etc) to ensure timely handling (correction, appearances, payment) and to avoid unnecessary fines and expenses.
Prepare periodic (monthly) hearing / inspection calendars.
- Coordinate with program personnel to facilitate corrections, representations, payment of fines and fees.
- Coordinate with the property violations and monitoring company including review of documents, hiring, hearings and court appearances.
- Coordinate with SCO Legal and outside counsel, when necessary, to ensure effective and efficient representation.
- Coordinate with landlords including establishing responsibility for violations, and correction remediation.
- Monitor and track building compliance deadlines to ensure properties are in compliance with all local laws and avoid violations and fines, including inspections and FDNY Fire & Life Safety Plans.
- Monitor and track building operating systems such as elevators, boilers, cooling systems are operational, in compliance with applicable laws and preventive maintenance is performed.
- Facilitate payment of fines.
- Update property management software
- Occasional travel to New York City (5 boroughs) for hearings or to make payments.
- Assist in the management of utility accounts (Con Ed, NYC Water Board, National Grid)
- Serve as the primary back up to Fleet Manager / Fleet Specialist.
- Represent Business Operations in the Main Administrative Offices (Kellum Pl)
- All other duties as assigned
Education and Experience
- Associates Degree or higher from an accredited institution preferred
- Experience with New York City property violations (DOB, FDNY, DSNY, HPD, DOHMH, DEP) preferred
- Working knowledge of building maintenance, leases, contracts, agreements preferred
- Computer proficiency including MS Office (Word, Excel, Powerpoint) required. Property management software preferred
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