Project Coordinator
Swift Air Mechanical specializes in Commercial and Residential HVAC Services and is located on the East side of Indianapolis, IN.
If you are looking to join a fast-growing, dynamic organization that offers career growth potential, please submit your resume for immediate consideration!
Responsibilities :
Maintain Commercial Bid Log :
- Maintain E-copy of all sales documents such as :
- Written Proposals - Sent
- Customer Signed Proposals - Received
- Call Out for Major Equipment Quotes
- Complete Project Scope and Requirements Checklist
- Pre-construction Kickoff Notes
- Create customers and projects in Service Titan.
- Facilitates the definition of project scope, goals and deliverables along with PM.
- Facilitate plumbing or other trade subcontracts as needed per project.
- Create and communicate project timelines.
- Monitors and reports on the progress of the project to all appropriate individuals during weekly Commercial Project status meeting.
- Arrange and attend Kick-Off meeting with Estimator, PM, and Foreman if applicable.
- Complete permits and coordinate payments for permits.
- Minimizes company exposure and risk by preemptively identifying project issues.
- Assist Project Manager in identifying and implementing corrective actions when needed.
- Create PO’S for major equipment and validate quotation’s pricing.
- Track project’s status as it relates to equipment arrival and labor deployed.
- Monthly reviews of project’s invoicing progress with PM and Accountant for AIA & Progressive billing as well as final invoices when projects are complete.
- Ensure project documents are complete, current and stored appropriately.
- Assist customer service and management with existing HVAC issues and other tasks as they arise.
- After completion of job, retrieve field check list documents from PM and upload electronic files.
- Review and communicate commercial project Job Cost analysis.
Requirements to be successful :
- 4-year Bachelor’s degree in Construction Management or equivalent combinations of technician training and experience.
- Ability to read and interpret commercial blueprints.
- Ideal 2-3 years in Construction or has worked in an office environment as a CSR or office assistant.
- Proficient in Microsoft Office products including Word, Excel, PowerPoint and Outlook.
- Adapts quickly to change, copes with pressures of time, responsibility, and workload effectively.
- Delivers commitments in a timely, efficient and cost-effective manner to ensure results are achieved.
- Former experience with AIA clerical construction documentation desired.
- Maintains good working relationships with others at all levels within the organization.
Schedule : 40 hours 1st shift 7 : 30am-4 : 00pm
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