Coordinator, Graduate Medical Ed (GME) Program

Charter Care Health Partners - Coordinator, Graduate Medical Ed (GME) Program

Location : Providence, Rhode Island

Ensure all your application information is up to date and in order before applying for this opportunity.

Summary : Responsible for medical education functions within the institution. Serves as an administrative liaison with and resource person for the academic departments regarding residency, fellowship, and medical student education.

Duties include the administration and management of the program, planning and coordinating academic, operational, and financial activities;

assisting in the development, implementation, and ongoing compliance with the program's goals and objectives, monitoring changes in national requirements, and providing guidance on significant residency program issues.

Education : High School education plus one to two years of advanced education in secretarial science preferred. Proficiency in computer software applications such as Microsoft Office is required.

Experience : Minimum 4 years with proven communication and organizational skills. Experience in a teaching hospital is preferred.

Thorough knowledge of ACGME Common Program Requirements, Residency Review Committee requirements, Fellowship and Specialty Board requirements for certification and tracking for each specialty program is necessary.

Responsibilities :

• Review Program Letters of Agreement for any changes, expirations, etc.
• Update ACGME Accreditation Data System (ADS) with new or departed faculty members.
• Ensure resident slog procedures, work hours, and verify with the program director.
• Process resident time off requests (e.g., vacation, personal time, leaves of absence).
• Attend monthly program coordinator meetings, Graduate Medical Education Committee (GMEC) meetings, Journal Clubs, peer mentoring meetings, and webinars as applicable.
• Edit and distribute the program’s newsletter.
• Process residency verification requests.
• Coordinate remediation processes as applicable.
• Assist residents attending specialty-specific conferences (e.g., approval, funding, registration).
• Participate in planning meetings with the program director.
• Schedule meetings and events and reserve space as necessary throughout the year.
• Monitor all resident rotation evaluations and send out as needed.
• Follow up with faculty members on missing resident rotation evaluations.
• Submit complement increase proposals to GMEC.
• Send out the alumni survey.
• Ensure completion of ACGME Resident / Fellow and Faculty Surveys.
• Send residents reminders regarding deadlines for USMLE / COMLEX-USA Step / Level 3 exam.
• Plan and prepare for in-training exams.
• Assist in recruitment.
• Build the block schedule, rotation schedule, clinic schedule, call schedule, and didactics for the next academic year.
• Update goals and objectives, policies and procedures, manuals, etc.
• Prepare Medicare Audit documents.
• Manage fellow financial allowance account purchases.
• Coordinate house staff photo.
• Plan the Scholars / Research Day.
• Budget preparation for the next academic year.
• Set timelines for teaching awards.
• Any other duties as assigned.

Working Conditions : Long periods of sitting at a computer station, intermittent standing and walking. Requires no heavy lifting over 50 pounds.

Must be able to work in a small noisy office and endure multiple interruptions.

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