Inventory Specialist

Job Description

Job Description

SUMMARY :

The Inventory Specialist will be entering daily receiving into the Stratton Warren computer system and will require a close working relationship with receiving, purchasing and accounts payable.

Primary responsibilities include counting and balancing merchandise, making price lists of products in stock by scanning them with a bar code reader / writer, identifying any discrepancies or losses at the end of business operations each week.

Entering documents in a timely manner, work in accordance with the essential job activities. Processes purchase requisitions and service agreements in compliance with standard operating procedures, report any issues within the inventory management systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following :

• Coordinate with various departments to understand the needs of our organization and maintain the necessary inventory level through ordering.
• Receive, enter, and process Stratton Warren entries in a timely manner.
• Make sure the numbers are correctly broken down to the lowest usage.
• Keep a current list of new numbers.
• Send list to Vendor and to Department for update.
• Add Stratton Warren numbers to the Blanket Purchase orders.
• Update recipes for Food and Beverage with Stratton Warren, in a timely manner.
• Compare invoiced items from our vendors to the receiving work sheets.
• Enter company issued purchase order number, select line items for update, complete and print receiver.
• Track ingoing and outgoing inventory , perform daily cycle counts, and report any discrepancies you are unable to reconcile.
• Communicate with various departments to understand inventory needs.
• Compare final vendor invoice pricing per line item to the line item on the receiver worksheet final update for price comparison.
• Compiles statistical data for reporting purposes.
• Sort, sign, copy all pages of the receiving packet, to include vendor invoice, purchase receiver, purchase work sheet and inventory adjustment if required.

All copies of the individual purchase order packets are to be stapled together and filed in the receiving office daily.

• All original purchase order packets should be stapled together and delivered to accounts payable daily for processing into payment as needed.
• Price adjustments are needed from time to time on our purchase orders, the line item will need to be deleted from the receiver and the price will be approved by the appropriate buyer in purchasing.
• Corrective action for price adjustments must have a remark as to why the line was deleted typed into the remarks section on the receiver, reprinted and attached to the packet.
• Once the price change is updated input the receiver, finalize, print and two copies are needed for all price adjusted purchase orders.

One copy should be included with the daily packet stored in the receiving office.

• Price adjustment only packets will remain in the file in the work area by the day & month.
• Knowledge of general office methods.
• Ability to use discretion in working with sensitive and confidential records.
• Able to work weekends on occasion.
• Other duties as assigned.

QUALIFICATION REQUIREMENTS :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION / EXPERIENCE :

High School diploma or GED required. Prior warehouse and receiving experience preferred.

SPECIAL QUALIFICATIONS :

Must possess effective communication, organizational, and analytical skills. Must be extremely numbers-oriented and computer-literate 10 key and typing skills.

LANGUAGE SKILLS :

Ability to read, analyze, and interpret basic instructions, furnished in written, oral or diagram form. Ability to effectively communicate in English (Read, Write, Speak & Understand)

MATHEMATICAL SKILLS :

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an Employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the Employee is regularly required to talk or hear. The Employee is also regularly required to stand, walk;
• sit; and use hands to finger, handle, or feel objects, tools, or controls. The Employee is occasionally required to reach with hands and arms, and to sit;

climb or balance; and stoop, kneel, crouch or crawl.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.