Job Description
Job Summary :
As the Executive Administrative Assistant at AIR Communities, you will be the right-hand person to our Assistant to the CEO and play a pivotal role in providing comprehensive support to the CEO.
This role will require a highly skilled, adaptable, and flexible individual who can seamlessly handle a wide range of administrative, organizational, and personal assistant tasks.
The successful candidate will be expected to work in-office daily.
Key Responsibilities :
- Handle confidential information with the utmost discretion and maintain the highest level of professionalism.
- Collaborate closely with the Assistant to the CEO to efficiently support the CEO's schedule and priorities.
- Provide extensive administrative support, including but not limited to scheduling meetings, coordinating travel arrangements, and managing email and phone communications.
- Prepare, edit, and proofread documents, reports, and presentations for the CEO.
- Assist in organizing and facilitating internal and external meetings, including scheduling and logistics.
- Manage and maintain records, both digital and physical.
- Coordinate and manage special projects and events as needed.
- Act as the CEO's gatekeeper, screening and prioritizing requests and inquiries as needed.
- Provide personal assistant support, such as scheduling personal appointments and completing requested daily tasks.
- Handle any ad-hoc tasks or projects as assigned by the CEO or Assistant to the CEO.
- Provide first line support as needed in the absence of the Assistant to the CEO.
Qualifications
- 3-5+ years of experience as an Executive Assistant or similar role.
- Exceptional organizational and time-management skills.
- Demonstrated ability to utilize independent judgement and decision-making skills to effectively prioritize and balance multiple high priority tasks requested simultaneously.
- Ability to independently self-manage and motivate to proactively anticipate needs.
- Strong communication and interpersonal skills, with the ability to interact with individuals at all levels.
- Proficiency in Microsoft Office Suite and other relevant software.
- High degree of discretion, professionalism, and integrity.
- Regular schedule Monday-Friday 8 : 00 AM 5 : 00 PM, however flexibility to work outside of standard business hours when necessary.
- Adaptability to a fast-paced and dynamic work environment.
Education :
- Bachelor's degree preferred, but not required.
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