Office Services Assistant

OFFICE SERVICES ASSISTANT

About Aquarian

Aquarian is a diversified global holding company with a strategic portfolio of insurance and asset management solutions.

After launching in 2017, Aquarian finalized its first investment in 2018. Since then, Aquarian has grown to over $18.2B in assets under management.

Aquarian Insurance acquires and operates companies providing retirement income and reinsurance solutions for millions of people.

Aquarian Investments deploys capital into opportunities that yield attractive risk-adjusted returns with downside protection for its clients.

Aquarian's approach combines a wide and holistic view of the investment landscape with incisive decision-making and deep investing acumen.

The company invests across the capital structure and creates tailored financing solutions that enable high-quality companies to grow and evolve.

Aquarian is an ideal environment for those driven to make a lasting impact on long-term investing. We value diverse perspectives and believe aligning employee incentives with the firm's performance is essential to the business's success.

We offer people an opportunity to build together and be a part of something bigger than themselves.

The Role

Aquarian Holdings is seeking an exceptional individual to join its Office Management team, supporting office operations under the supervision of the Office Manager.

This position is five days a week in-office, located in New York City.

Responsibilities :

• Providing exceptional customer service to internal employees and external clients
• Supporting reception and admin teams with daily duties
• Assisting with packing, mailing, sorting, and delivering packages and letters
• Managing inventory and placing orders for all office supplies, including food and beverage, paper goods, pantry and cleaning supplies
• Organizing and restocking pantry and copy room supplies across multiple offices
• Cleaning and organizing all storage spaces, as well as sanitizing high-touch areas such as conference rooms, common spaces, kitchens, and restrooms
• Assisting with company event planning and execution
• Setting up, maintaining and clearing catered meals
• Managing conference room setup and breakdown
• Handling waste and recycling
• Operating office equipment, including but not limited to : coffee and water dispensers, copy machines, video conferencing equipment
• Supporting desk setups and office moves
• Tracking and reporting all facilities maintenance items to Office Management
• Interacting with building contractors and maintenance vendors
• Addressing miscellaneous facilities tasks on an ad hoc basis (watering plants, polishing furniture, etc.)

Ideal profile and characteristics :

• Ability to work in a fast-paced environment while utilizing effective time management
• Excellent attention to detail and organizational skills
• Ability to work both independently and collaboratively on projects and daily tasks
• Strong interpersonal and communication skills (both written and oral)

Required skills :

• 3-5 years of work experience in hospitality or customer service
• Ability to lift 50 lbs

Salary Range : 50-55k ($20-$26 / hr)