Human Resources Generalist

Position / Title : Human Resources Generalist

Appointment : Immediate

Reports To : Director of Human Resources

Status : Full time, Exempt

Laurel School seeks talented faculty and staff who will put our students first and strive to make a difference in their lives.

We seek to attract culturally and academically diverse faculty and staff who thrive on being engaged participants in our community and are committed to anti-racist education and the development of young women as authentic learners and leaders.

The most successful candidates are solutions-driven, are willing to listen to learn, embrace iteration and practice as a necessary part of the product, see opportunities before problems, and thrive in a fast-paced, forward-thinking educational environment.

Laurel lives our mission : to inspire each girl to fulfill her promise and to better the world. We continually challenge our community to question existing paradigms and to dream, dare, and do.

Position Summary

Laurel School is seeking an experienced HR Generalist to support day to day HR operations. This full-time, 12-month position will have exposure to all phases of the employment cycle from recruitment to separation.

Key responsibilities include HR, benefits and payroll responsibilities while interacting with employees at all levels including faculty, staff, administrators, coaches, and student employees in a fast-paced environment.

Having the ability to successfully multi-task several projects, tasks and responsibilities while maintaining accuracy and confidentiality is critical.

Duties and responsibilities include :

Human Resources :

• Provide concierge-level customer service to the Laurel community responding to requests within 24 hours.
• Lead smooth, timely and welcoming onboarding of new employees including processing fingerprints, continuous management and tracking of all pre-employment steps and communication plan with new hire and manager through hire.

Maintain contact with faculty throughout the summer. May provide informal tours.

• Manage all job postings include posting on various sites and create and maintain connections with colleges, universities, and community organizations to increase the pipeline for diverse applicants.
• Participate as interviewer / screener on hiring committees as requested.
• Create and revise job descriptions.
• Maintain data in the HRIS system. Ensure data is up to date and accurate including but not limited to licensure and compliance, all payroll data, training, address updates, document storage, etc.
• Compiles and maintain detailed information for school compliance.
• Ability to design and generate reports out of the HRIS system.
• Provides employee counseling.
• Support managers with employee relations issues.
• Ability to follow, complete and update new hire, benefits, termination, etc. checklists accurately and timely.
• Maintain accurate paper and digital files. Continue efforts to digitalize existing files by regularly scanning and organizing documents.
• Monitor performance management system completions including check ins and evaluations giving regular updates to management.
• Launch and monitor training system completions giving regular updates to management.
• Prepare and distribute employment agreements for students, coaches, afterschool and Summer at Laurel. Assist with preparation and distribution of faculty and staff agreements.
• Annual coordination of data for school association surveys. Completion of surveys.
• Special projects as assigned such as state mandated funds, flu shot clinic, 403(b) committee, etc.
• Update and maintain the employee handbook in collaboration with the HR Director
• Primary contact for student work permits.
• Assist with opening of the school year tasks such as new employee orientation, creation of fire drill lists, employee mailboxes, etc.
• Other duties as assigned.

Benefits :

• Benefits administration including enrollments, changes and terminations. Manage COBRA.
• Assist with the annual benefits open enrollment process including reviewing completed enrollments for changes, processing changes with carriers and troubleshooting and resolving errors.
• Maintain the Employee Navigator database.
• Troubleshoot EDI errors between payroll and benefit carriers.
• Advise employees on benefits information and process monthly benefit bills.
• Assist Director with the 403(b) audit.
• Complete the PCORI filing.
• Other duties as assigned.

Payroll :

• Accurately and efficiently process payroll.
• Review timecards to ensure accuracy and resolve discrepancies with managers.
• Maintain the database including payroll policy and holiday updates, pay and benefit updates, time off approvals, etc. Ensure necessary information is sent to carriers and internal constituents.
• Manage attendance tracking to ensure time off buckets are calculated correctly and updated annually with changing contract percentages, position changes, etc.

Assist employees with corrections.

• Primary contact with payroll provider for updating, maintaining and troubleshooting the system.
• Review W2s and 1095c forms for accuracy; make corrections where necessary.
• Complete unemployment claims and verifications of employment.
• Timely reconciliation and funding of retirement assets and HSA contributions.
• Other duties as assigned.

Requirements

Bachelor's degree in business administration, human resources, psychology or similar field. Minimum of four years' human resources experience, preferably in an educational or non-profit setting.

Payroll experience required. Experience with HRIS; Paylocity preferred. Employee navigator experience preferred. PHR or SHRM certification is highly desirable.

Demonstrated knowledge of employment law, procedures and practices. Understanding of plan documents necessary. This position will require evening or weekend availability at times.

The successful candidate :

• Possesses enthusiasm for working in a school setting and desire to embrace the school's mission and values.
• Publicly supports Laurel School in a positive and professional way.
• Possesses an attention to detail with a high level of accuracy.
• Must possess a positive can-do attitude where customer service and a sense of urgency is key.
• Embraces and values diverse perspectives, encourages conversations about equity and inclusion, and is comfortable working within multicultural communities.
• Exercises sound judgment and maintains confidentiality.
• Has excellent written and verbal skills, and strong organizational skills.
• Thrives in a work setting that requires collaboration, cooperation, and collegiality.
• Has an exceptional level of integrity, honesty and a strong work ethic.
• Is proficient in Word, Excel as well as Google workspace. Possess the ability to learn new software quickly.
• Has experience working independently and with direction.
• Can maintain accurate digital and paper files / records.
• Possesses time management skills with the proven ability to meet deadlines / prioritize tasks.
• Is highly reliable, is accountable for their work, can establish trust with others and be receptive to feedback.
• Maintains composure under pressure.

Travel requirements : 5-20% between campuses

Salary :

Competitive salary commensurate with experience and a comprehensive benefits package including medical, dental, vision and :

• Generous amount of time off
• Ability to work on a hybrid schedule with 1 day remote during the school year and 2 days remote during the summer once a training period is complete.
• Free lunches and healthy snacks.
• Free telehealth through Recurro, if medical is elected.
• Retirement plan participation available immediately. School match after one year of service if eligibility met.
• Plus more!

To Apply :

Please see www.laurelschool.org for further information and a job application.

Work Environment

Laurel School is a dynamic, forward-thinking, K-12 girls' school with a co-ed early childhood division, where every child is well known.

As a Facing History and Ourselves School, Laurel is fully committed to equity and inclusion; we actively seek a culturally diverse faculty and staff.

Laurel enjoys an outstanding local and national reputation and is home to the Laurel Center for Research on Girls. In a highly competitive school landscape, Laurel is fortunate to be a school of choice in Cleveland.

Our emphasis on the whole child and our legacy of excellence in the teaching of girls set us apart. Located in Shaker Heights, OH (15 minutes from downtown Cleveland) with an additional rural campus 17 minutes away, the school has a suburban / rural advantage.

The work environment is noted for being family-friendly and flexible. The feeling in the school is joyous, collaborative and innovative.

Our curricular philosophy emphasizes community-based, interdisciplinary and experiential learning. Collaboration and reflective practice are key to pedagogy at Laurel.

The school is fully committed to a culturally diverse faculty and student body.

Laurel School is dedicated to providing equal employment opportunities to all personnel and applicants for employment without regard to race;

color; religion; sex; gender identity; national origin; handicap or disability; sexual orientation; or status as a veteran, Vietnam era, or special disabled veteran.