GRANTS PROJECT COMPLIANCE SPECIALIST

Salary : $71,858.70 Annually

Location : Lauderhill, FL

Job Type : Full Time

Job Number : 2024-0808

Department : Administration New

Opening Date : 08 / 08 / 2024

Closing Date : 9 / 30 / 2024 6 : 00 PM Eastern

Description

The purpose of this position is to support the operations of the Grants Division by monitoring deadlines, grant requirements, and provide reports to ensure overall compliance for all grants awarded to the City, under the general direction of the Grants Administrator.

Employees in this classification are responsible for the development, maintenance, and tracking of all grants progress, compliance, and requirements.

This position is responsible for ensuring that all grants awarded to the City comply with the rules, regulations, and requirements by awarding entities and federal, state and local laws.

Examples of Duties

The following knowledge, skills, and abilities, as outlined herein, are intended to be representative of the type of tasks performed within this position.

They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the position if the work is similar, related, or a logical assignment for this description.

Other duties may be required and assigned.

Manages and coordinates all required Davis-Bacon and Section 3 compliance, monitoring and reporting requirements for all applicable grants awarded to the City.

Monitors compliance of all federal, state and local requirements for City grants, including but not limited to Build America, Buy America Act (BABA);

Public Notices requirements and monitoring.

Coordinates grants kick-off meetings with City team; and coordinates and attends follow-up coordination meeting with internal grant recipient departments.

Assists with implementation and monitoring of Title VI's special provisions and requirements for respective grants and federally funded projects and programs administered by the City's Grants Division.

Coordinates development and submission of grant reports and contracts, and ensures compliance with reporting deadlines and requirements.

Prepares all monthly, quarterly, semi-annual and annual reporting requirements of all City grants.

Reviews grant applications and grant or contract award letters to ensure compliance with legal requirements. Ensures compliance and close-out requirements of all City grants, including but not limited to reporting, documentation, and auditing.

Monitors all Contract Agreements in the Grants Division.

Develops and maintains Standard Grant Program Tracking and Monitoring processes and file maintenance.

Develops and maintains internal Grants Management System.

Assists with project management for specific grant-funded projects; and manages specific grant funded project(s) as assigned.

Assists with execution and project management of all grant-funded projects requiring environmental reviews and records (ERR) and follow-ups.

Assists with grant writing applications and post-award grant management.

Creates and provides presentations to the internal and external stakeholders.

Maintains updated knowledge and skills related to grants and contract management, and any regulations, guidelines, or conditions provided by federal, state, and local compliance, awarding, and auditing agencies.

Performs other duties as assigned.

Minimum Training and Experience

• Bachelor's degree in public administration, business administration, urban planning, community development, or closely related field; AND
• Three (3) years of experience in grants and contract management, including federal, state, and foundation grant programs;

and / or grants compliance management; AND

Valid State of Florida driver license.

If no applicants meet the minimum qualifications, an equivalent combination of education, training, experience, and preferred qualifications may be considered.

Supplemental Questions

Please be sure to answer all supplemental questions thoroughly and completely. Please note that if you do not answer all the questions in its entirety, your application may not be further considered in the hiring process.

If you have any difficulty understanding or completing the supplemental questions, please feel free to contact the Human Resources Department at 954-730-3090.

Please be advised : Proof of education level is required (copy of High School Diploma / GED or College Degree / transcript needs to be uploaded in PDF format to application).

Any required licenses and or certifications for the position you are applying for must be submitted as well. If required documentation is not provided, the application will be incomplete and will not continue in the hiring process.

The City of Lauderhill, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.

S. C. 12101 et. seq.), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Veteran's Preference

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.

g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position.

Applicant Screening

Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview.

Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance-based testing.

Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements. The City of Lauderhill is an E-Verify employer.

Please select the highest level of education you have obtained :

• High School Diploma or equivalent
• Associates Degree
• Bachelors Degree
• Masters Degree or higher
• None apply to me

In the space provided below, please write in which field your degree is in. If you do not have a degree, please write N / A.

Please select the number of years of experience you have in grants and contract management, including federal, state, and foundation grant programs;

and / or grants compliance management :

• I have one (1) year experience
• I have two (2) years experience
• I have three (3) years experience
• I have four (4) or more years experience
• I do not have any experience

In the space provided below, please describe in detail your experience in grants and contract management, including in federal, state, and foundation grant programs, and / or grants compliance management, where you have obtained your experience and in what capacity.

Please note, see resume is not a valid response and will not be considered.

Do you possess - or are you eligible for immediate issuance of - a valid State of Florida driver's license?

Are you a resident of the City of Lauderhill?

Are you requesting Veterans' Preference? If you are requesting Veterans' Preference points, please upload a copy of your supporting documentation to the Attachments section by selecting 'Add supplemental attachment.

Veterans' Preference points will be awarded only if all minimum requirements as listed on the Job Posting are met and supporting documentation is submitted at the time of application.

• No, I am not requesting Veterans' Preference.
• Yes, I am a Disabled Veteran who served on active duty in any branch of the Armed Forces and who presently has an existing service-connected disability that is compensable under public laws administered by the Department of Veterans' Affairs (DVA), or am receiving compensation, disability retirement benefits, or pension by reason of public laws administered by the DVA and the Department of Defense (DoD).

Please upload (1) DD Form 214 and (2) documentation from DoD or DVA establishing that you have a service-connected disability.

Yes, I am the spouse of a Veteran who has a total and permanent service-connected disability; or who is missing in action, captured in line of duty by a hostile force, or detained or interned in line of duty by a foreign government or power.

Please upload (1) an Award Letter stating that the Veteran is entitled to benefits under Chapter 35 from the VA or the DoD, (2) an identification card issued by the DoD, (3) evidence of marriage to the Veteran, and (4) a statement that you are still married to the Veteran at the time of application.

Yes, I am a Wartime Veteran, who has served at least one day during that Wartime period as defined in section 1.01(14), F.

S., or who has been awarded a campaign or expeditionary medal. Active duty for training shall not be allowed for eligibility under this category.

Please upload (1) DD Form 214 confirming service during Wartime period.

• Yes, I am the un-remarried widow or widower of a Veteran who died of a service-connected disability. Please upload (1) documentation from the VA indicating the Veteran's cause of death and (2) evidence of marriage to the Veteran at the time of death.
• Yes, I am the mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the DoD.

Please upload (1) documentation from the DoD showing the death of service member while on-duty status under combat-related conditions or the DVA certifying the service-connected death of the Veteran and (2) evidence of marriage or court documents establishing the Guardianship.

Yes, I am a Veteran as defined in section 1.01(14), F.S. The term Veteran is defined as a person who served in the active military, naval, or air service and who was discharged or released therefrom under honorable conditions only or who later received an upgraded discharge under honorable conditions.

Active Duty for Training does not qualify for VP. Please upload (1) DD Form 214.

Yes, I am a current member of any reserve component of the United States Armed Forces or The Florida National Guard. Please upload (1) a signed memorandum from their military supervisor confirming their Active status in the Reserves or Guard.

On the job posting that you are applying for, the annual rate was listed as $71,858.70. Would you consider this figure pending an in-person interview and successful completion of our pre-employment requirements?

The schedule for this position is Monday through Thursday, from 7 : 30am to 6 : 00pm. Do you have any scheduling conflicts that would prevent you from working the required schedule for this position?

If YES, please specify any exceptions regarding your availability to work the required schedule for this position. If you are able to work the required schedule without any exceptions, please type N / A.

The following is YES or NO question, meaning that it does not require you to specify with or without. Are you able to perform the essential functions of the position with or without a reasonable accommodation?

What was it about the Grants Project Compliance Specialist position in the Administration Department at the City of Lauderhill that attracted you to apply?

Based on your review of the job description, what is your understanding of the essential functions of the Grants Project Compliance Specialist position?

Why are you considering leaving your current position? OR (If not currently employed) Why did you leave your most recent position?

Required Question