Chief Administrative Officer

Job Summary

The following information aims to provide potential candidates with a better understanding of the requirements for this role.

The Chief Administrative Officer reports to the Chair of the Department and is responsible for administration of the Department including acting on behalf of the Chair on all issues, except those related to clinical care which must be directed by a physician.

The Chief Administrative Officer has management responsibilities, either directly or indirectly, in the Department of Obstetrics and Gynecology (OB) and Department of Family and Community Medicine (FCM).

This position is responsible for the finance and research administration units in both the Department of Obstetrics and Gynecology and the Department of Family and Community Medicine : annual operating budgets of $30M in addition to $8M in contract revenue, State funds of $3M;

Net Clinical Revenue of $25M, UCDH & SOM Agreements $3M, Extramural Research of $8M, Gifts $3.5M Endowments Market Value of $7M, and Reserves of $10M.

Academic Programs Include : Department of Family and Community Medicine, the Obstetrics and Gynecology divisions of Maternal Fetal Medicine, Family Planning, Obstetrics and Gynecology, Urogynecology, Gynecology Oncology.

Requirements of the position include adhering to U.C. policies and contracts, understanding and complying with the code of Conduct and the Compliance Program, supporting equal employment opportunities and diversity, maintaining a safe working environment, adhering to confidentiality requirements, encouraging effective communication, and following the Principles of Community.

Apply By Date : 10 / 14 / 2024 by 11 : 59pm

For full consideration, applicants are encouraged to upload license, certification and / or educational degree if required of the position.

Minimum Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Extensive experience with financial and budget accountability.
• Extensive experience in developing business models, strategic planning and development.
• Multiple years of management and supervisory experience, preferably a team of administrative staff.
• Excellent project management skills, including the capability of managing capital projects. Proven skills to quickly evaluate complex issues and identify multiple options for resolution.

Proven ability to organize department work functions in an efficient and effective manner. Demonstrated management and conflict resolution skills to effectively lead and motivate others.

Broad knowledge of common organization-specific and other computer application programs.

Preferred Qualifications

• Master's Degree in Business Administration (MBA) or related field of study.
• Medical Center experience preferred.
• Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy.
• Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
• Skills in establishing and implementing customer service standards.
• Excellent ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of department.

Key Responsibilities

• 25% - Planning & Implementation
• 25% - Fiscal Affairs
• 25% - Administration
• 15% - Strategic Planning
• 5% - Fundraising
• 5% - Computer Support

Department Overview

The OB School of Medicine academic / clinical department has approximately 40 faculty members, 11 Volunteer Clinical Faculty, 4 Staff Physicians, 9 Fellows, 30 Residents, and approximately 76 staff members.

The FCM School of Medicine academic / clinical department of approximately 19 faculty members, 30 Volunteer Clinical Faculty, 8 Staff Physicians, 47 Residents, and approximately 40 staff members.

The departments are responsible for providing research, education, community and clinical services.

POSITION INFORMATION

• Salary or Pay Range : $ 10,750.00 - $24,500.00
• Salary Frequency : Monthly
• Salary Grade : Grade 28
• UC Job Title : HEALTH SCIENCES ADM 2
• Number of Positions : 1
• Appointment Type : Staff : Career
• Percentage of Time : 100%
• Shift Hours : 8 hours
• Location : Ellison Ambulatory Care Center (HSP098)
• Union Representation : 99 - Non-Represented (PPSM)
• Benefits Eligible : Yes
• Hybrid / Remote / Onsite : This position is hybrid (mix of on-site and remote work)
• This is not a H-1B Visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals.

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting / Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing / Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending / Stooping - Occasional Up to 3 Hours
• Squatting / Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use / repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving / reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer / Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s).
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach.

We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground.

The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Anti-Discrimination Policy and our latest efforts to outgrow the expected.

The University of California, Davis is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

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