Executive Assistant - Corporate Marketing & Communications

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of?

Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you’re looking for.

Position Summary

This role will serve as the Executive Assistant to the Chief Communications Officer. This position serves as a liaison in person and virtually.

• Primary tasks include calendaring / scheduling, screening and directing contacts; coordinating mail; preparing correspondence and other communications;
• organizing and scheduling time and travel; planning and arranging meeting time, place, and menu; handling correspondence including that of a confidential nature;

owning and participating in special projects as assigned; preparing reports and presentations; and setting up and maintaining files.

Additionally, this role will be a key partner to the Director, Communications Strategy & Performance and support team operating mechanisms including monthly meetings, town halls, off-site events, and other activities.

The successful candidate will be a team-player who can jump in, manage workload, and effectively partner with the Corporate Marketing & Communications team and Executive Assistant peers.

Essential Responsibilities

Organizes executive's time, taking into consideration priorities, available time, and other variables. Proactively addresses scheduling conflicts;

sets and maintains schedule of appointments and meetings. Keeps executive 'on schedule.' Makes all arrangements for travel / conferences.

• Serves as liaison with direct reports, employees, and vendors. Maintains confidential nature of communications.
• Initiates, composes, and prepares internal / external correspondence and / or presentations (using Word, PowerPoint, Excel, as well as other tools, including dictation).

Relieves executive of details as necessary.

Responsible for daily office operations : opens, sorts, and distributes incoming mail; answers, screens, delegates, and handles incoming phone calls;

maintains office efficiency and handles unforeseen situations.

• Proactively communicates with executive, including e-mail and voice mail updates.
• Works with Director, Communications Strategy and Performance on processes, including events, communications, and budgeting.
• Performs other related duties as directed.

Preferred Requirements

• Strong skills with calendaring and managing schedules.
• Works well with others and is a strong team player.
• Ability to independently manage workload.
• Knowledge of, or ability to, quickly learn Concur and / or SumTotal systems.
• PowerPoint experience.

Minimum Requirements

• High school diploma required. Minimum of three years administrative experience required.
• Previous executive secretary experience preferred.

As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.

4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need.

If you’re ready to be a part of something big, we invite you to join our team.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Individuals with a disability who need an accommodation to apply please contact us at [email protected].

Non-Bargaining

The anticipated starting base pay for this position is : $69,700.00 to $99,100.00 per year.

This position is eligible for the following benefits : Annual Incentive Program, Medical / Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental Leave.

Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.

Deadline to Apply : 10 / 28 / 24.

EEO is the Law EEO is the Law Supplement Pay Transparency Nondiscrimination Equal Opportunity Policy (PDF) Employee Rights (PDF)

ACCESSIBILITY STATEMENT

Apply promptly! A high volume of applicants is expected for the role as detailed below, do not wait to send your CV.

Xcel Energy endeavors to make https : / / www.xcelenergy.com / accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at recruiting@xcelenergy.

com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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