Contract Administrator II

The Tsui Group is seeking a qualified and experienced Contract Administrator II to join our aviation team in Los Angeles County with the following duties :

Essential Job Duties

• Provide a variety of contract administration duties for multiple professional service contracts, which may include :
• Ensure compliance with contract sections, such as inclusivity, City of Los Angeles ordinances, task orders, cost reimbursables, etc.
• Process the addition and removal of firms to a given contract.
• Track relevant contract information and audit periodically.
• Maintain a log of contract performance.
• Oversee the creation and storage of all applicable documents and files.
• Understand all components of the contract including procurement and any amendments.
• Be familiar with City of Los Angeles and airport policies with regards to contracting.
• Conduct activities necessary when contracts expire or need to be closed out.

Task Orders

• Create labor, other-direct-cost, scope-based, and closeout task orders.
• Review Task Order Solicitations and corresponding proposals to ensure that they adhere to both the contract and City of Los Angeles policies.
• Monitor task order expenditures and anticipate when a budget reduction / increase is warranted.
• Resolve task order funding issues by working with the various airport teams.
• Resolve task order and contract related issues as they arise.

Other

• Work with different partners within the Airport Development Group including executive offices, delivery programs, project teams, payment analysts, IT staff, budget teams, etc.
• Coordinate with other airport groups, including Strategic Sourcing Division, Operations & Maintenance, etc.
• Provide administrative support to airport management.
• Prepare meeting agendas, minutes, and other written correspondence.
• Prepare ad-hoc reports as requested by airport management or as necessary.
• Attend meetings, including pre-bid / pre-proposal and outreach events.
• Assist in resolving issues between firms and airport.
• Process / coordinate LAX Security badge request packages : quality control and submission to the LAX Security Badge Office and Airfield Driving Permit Office.
• Other duties as required.

Requirements

Professional Experience Level / Other Qualifications :

• At least 3 to 5 years of experience in the administration of commercial / government contracts is required
• Knowledge and direct experience in SBE / LBE / LSBE / DBE / DVBE / MWBE program coordination and compliance preferred
• Understand the basic principles of cost accounting, contract lifecycles, and construction phases.
• Experience with task order contracts.
• Familiar with the United States General Services Administration per diem guidelines
• Critical thinking skills to address and resolve administrative and process issues.
• Able to present information succinctly
• Must be detail oriented and highly organized
• Effective oral and written communication skills
• Must be able to interface with a variety of people with different technical and educational backgrounds

Education / Training :

A four-year degree is preferred, or at least course work in the field

Hardware / Software Knowledge :

• Proficient in Microsoft Office Word, Outlook, and Adobe Acrobat Professional
• Highly skilled in Microsoft Excel

Specific Requirements :

• May assume other duties as required / needed
• Maybe required to work past regular work shift

Benefits

• Salary Range : $92,000-$97,000
• Medical, Vision, & Dental 100% covered for the employee*
• Life and Disability Insurance
• 10.5 days of Vacation pay (Accrued)
• 6 days of Sick pay (Available Immediately)
• 10 days of Holiday pay (9 Holidays, 1 Personal Day)
• 3% Employer Contribution 401k (After 1 year of service)
• Monthly Stipend for Cell Phone
• Laptop for work purposes
3 days ago