Event Planning Director

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Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere.

At the American Heart Association, your contribution matters, and so does your career.

We are bringing our mission to life across Arizona. Come join us! We are currently hiring an Event Planning Director based in the Greater Phoenix Area.

This position will support our Greater Phoenix Division and Southern Arizona Division offices.

Under broad supervision, this position is responsible for effectively developing, planning, managing and implementing events aligned with the division’s fundraising campaigns to ensure overall success of division revenue, health impact and volunteer engagement goals.

This includes independently managing all aspects of event planning and execution including engaging, organizing and managing internal and external partners, proactively assessing and evaluating needs and providing recommendations to improve upon events and customer experiences, and detailed project management.

This position will oversee events budgets and ensures expenses are within approved annual budget.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations.

To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

Responsibilities

Plans, manages and implements assigned events. Includes all aspects of event planning : event design, vendor selection and management, contract negotiation, visual innovation, budget management, resource optimization and execution excellence.

Evaluates effectiveness of event plans and event implementation processes and finds ways to improve efficiencies, collaboration and attendee experience.

• Researches, secures, manages and evaluates vendors to provide needed services at assigned events within purchasing and operating guidelines and within budget.
• Collaborating with Development and Communications & Marketing, plans visual and interactive event elements, and designs and produces printed materials such as invitations, flyers, bidder paddles, presentations, signage and other pieces as needed while adhering to American Heart Association’s branding guidelines.
• Provides staff leadership in the areas of event volunteer recruitment, orientation and training. Develops staffing plan and leads volunteer recruitment and management for assigned events.
• Demonstrates comprehensive understanding of sponsor benefits and ensures delivery of all sponsor benefits year-round for assigned events.
• Secures necessary permits for assigned events.
• Manages customer and campaign information utilizing American Heart Association systems accurately, timely and completely in accordance with established guidelines.
• Proactively communicates and coordinates efforts and timelines with staff and volunteer partners to ensure maximum collaboration aligned with achieving campaign goals.

Qualifications

• Five (5) years of experience with demonstrated track record in special events management in a highly matrixed and customer centric environment.
• Demonstrated ability to organize and manage multiple projects, prioritize tasks and meet deadlines.
• Highly effective interpersonal and communication skills.
• Proven problem-solving skills with the ability to identify potential issues that may impact organizational productivity and / or compliance.
• Effective project management and event management skills in a dynamic environment with multiple stakeholders.
• Experience in positively managing change including anticipating and championing organizational change.
• Experience in negotiating services and managing service level agreements.
• Ability to do local travel; requires access to reliable transportation at all times on an immediate basis.

Here are some of the preferred skills we are looking for :

• Knowledge of the American Heart Association’s standards and procedures.
• Experience with sales or fundraising strategies.
• Experience managing staff and volunteers.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.

• Compensation Our goal is to ensure you have a competitive base salary.
• Performance and Recognition You are rewarded for achieving success by merit increases and incentive programs.
• Benefits We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program.
• Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor / mentee in our professional mentoring program.
• Work-Life Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year.
• Tuition Assistance - We support the career development of all employees.

At American Heart Association American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

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EOE / Protected Veterans / Persons with Disabilities

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Posted Date 1 month ago (10 / 7 / 2024 6 : 11 PM)

Requisition ID 2024-14491

Job Category Field Campaigns

Position Type Full Time

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