Venture capital firm focused on early-stage b2b companies is looking for an Executive Assistant / Office Manager to join their team of 6 in their Miami office.
This is an incredible opportunity to get your foot in the door with a successful venture firm. Working alongside and reporting to the Chief of Staff, you will provide core admin support to two Executives as well as own and oversee the office to ensure everything is running smoothly and the team is supported.
Someone with extreme attention to detail and exceptional follow-through, who is a self-starter, able to quickly grasp new concepts.
Proficiency in Spanish is highly desired, plus if you are proficient in Hebrew too. This is an in-office role in Sunny Isles Miami.
90-110K+ DOE + 100% coverage on benefits includ. dependents & spouses, bonus, 401k eligibility, generous PTO and holidays, plus lunch provided twice a week!
Responsibilities :
- Support two senior executives with detailed scheduling, travel arrangements, calendar management, and other tasks as needed.
- Maintain the professional appearance of the office. Ensure it is always clean, tidy, and organized. Verify the coffee station is stocked, and that the conference rooms are clean and neat for the next meeting.
Open and close the office, greet all guests in a friendly and engaging manner, offering refreshments,
- Manage all mail and packages. Collect from the mailroom, sign for, distribute, drop off, etc.
- Proactively maintain office equipment to ensure everything is running smoothly
- Maintain office, kitchen, drink / coffee snack list.
- Remotely coordinate office visitor access for New York office.
- Enter contacts, add notes and information into CRM Affinity.
- Facilitate and order Monday and Wednesday lunch deliveries for the Miami and New York teams as well as for group meetings in a timely manner.
- Keep Ramp (expense reporting tool) consistently updated and complete with the required and necessary information.
- Assist with event logistics including venue research and communication.
- Ad-hoc projects and tasks as needed.
Qualifications :
- 3+ years of administrative and office management experience.
- Immaculate attention to detail and highly organized.
- Fully proficient in Microsoft Office and G Suite, tech-savvy, and familiar with PCs and Macs.
- Impeccable ethics, diplomatic and discreet.
- Multi-tasker with excellent time-management skills and ability to prioritize tasks.
- Excellent oral and written communication skills.
- Smart, bright, self-motivated with a can-do attitude, no task too small to handle.
- Team player, punctual and dependable, flexibility to work necessary hours as needed.
- Spanish proficiency preferred. Hebrew proficiency a bonus!
- Familiar with the Greater Miami / South Florida area and the local scene.
- Ability to maintain professionalism under pressure and adapt to changing plans and priorities.
- Able to bend, reach, lift, move, and carry boxes up to 25-30 lbs.
Executive Assistant/Office Manager at Established Venture Capital Firm
Venture capital firm focused on early-stage b2b companies is looking for an Executive Assistant/Office Manager to join their team of 6 in their Miami office. Verify the coffee station is stocked, and that the conference rooms are clean and neat for the next meeting. Remotely coordinate office visito...
Office Manager/Executive Assistant
Our client, a leading Private Equity firm is looking for an Office Manager/Executive Assistant to join their Miami, Florida office. This role is for candidates that have worked in a financial firm, are capable of working independently and collaboratively and have arranged travel, schedules and have ...
Executive Assistant Office Manager
It is our policy to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, sensory, physical, or mental disability, marital sta...
Executive Assistant/Office Manager
Top global private equity company located in Miami, Floridais seeking to hire a Temporary Executive Assistant /Office Manager to the Latin America Sales Team. Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solution...
Assistant Account Manager - Employee Benefits ; Miami, FL
Our client, a well-established insurance agency in Miami, is seeking an Assistant Account Manager for their Employee Benefits team. This role involves assisting with the data-entry duties, servicing employee benefits, and supporting Producers and Account Managers in new and renewal business. Maintai...
Office Manager ((Law Firm – Pre-Injury Focus)
The Office Manager will oversee daily operations within a law firm specializing in pre-injury claims, ensuring the efficient functioning of administrative, clerical, and legal support services. Ensure compliance with local, state, and federal regulations that pertain to law office management and cli...
Office Manager
DuEx Capital Group is a vertically integrated real estate firm specializing in property acquisitions, mortgage lending, and construction services. The ideal candidate will possess strong organizational skills, a background in real estate operations, and the ability to support multiple projects simul...
Operations manager/Executive Assistant
We are currently seeking a highly organized and efficient Operations Manager/Executive Assistant to join our team. Kahn Capital is a rapidly growing financial firm based in New York City. Manage day-to-day operational tasks and provide support to senior executives. Bachelor's degree in business admi...
Office - Billing Manager
K with matching, 10-15 paid holidays off per year, 10+ PTO/Vacation days off, Parental leave, International Firm Retreat, Quarterly team building days, end year bonus, Education Reimbursement, Bar and Section dues, conferences, CLEs, and more. Our law firm is hiring an office-billing manager to join...
Tire Kingdom & Mavis Tires & Brakes at Discount Prices - Automotive Assistants & Service Managers
To be eligible for the position of Automotive Assistant / Service Manager, you must (1) be at least 18 years of age; (2) be legally authorized to work in the United States; and (3) possess (i) 1 year of experience and/or training in automotive parts and/or tire sales, (ii) 1 year of experience and/o...