Assistant to the Departmental Executive Officer - Department of Health and Human Physiology

Are you passionate about supporting academic excellence and fostering a collaborative environment? The Department of Health and Human Physiology has an outstanding opportunity for a dedicated and organized individual to join our team as the Assistant to the DEO (Departmental Executive Officer, or Department Chair).

Key Responsibilities

• Operational Support and Management
• Manage the DEO's schedule, correspondence, and travel arrangements.
• Coordinate faculty and executive committee meetings, including agenda distribution and minute-taking.
• Assist in planning and executing special events.
• Administration
• Provide administrative supervision to student employees.
• Coordinate with marketing and outreach teams to develop content for print, website, and social media.
• Purchasing and Finance
• Purchase supplies and services for the department.
• Compile and verify procurement card receipts.
• Supporting Faculty Search Processes
• Communicate with faculty candidates to arrange campus visits.
• Coordinate travel and expense reimbursements for faculty candidates visiting campus for interviews.

For a full job description or questions about this position, please email [email protected].

Education Required

Bachelor's degree or equivalent combination of education and experience.

Required Qualifications

• Minimum of 1 year of experience in an administrative or executive support position.
• Extensive proficiency in computer software applications.
• Strong organizational skills, excellent written and verbal communication skills.

Desired Qualifications

• Knowledge of University policies, procedures, and regulations, especially procedures and policies pertaining to faculty review, promotion and recruiting.
• Proficiency in UI systems including MAUI, ICON, ProTrav, procurement and other systems.
• Demonstrated ability to organize and prioritize multiple tasks; ability to multi-task and work as a team.
• Experience supervising students and / or professional staff.

Position and Application Details

For additional job details and to apply please visit https : / / jobs.uiowa.edu / and access requisition #24005026.

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential / education verification.

Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States.

For additional questions, please contact : [email protected].

Additional Information

• Classification Title : Admin Services Coordinator
• Appointment Type : Professional and Scientific
• Schedule : Full-time
• Work Modality Options : On Campus

Compensation

• Pay Level : 2B
• Starting Salary Minimum : 45,000

Contact Information

• Organization : College of Liberal Arts
• Contact Name : Chris Crawford
• Contact Email : [email protected]

The University of Iowa is an equal opportunity / affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.

S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.