Project Coordinator

Founded in 1908, Flintco now employs more than 750 people in 10 cities serving clients in healthcare, renewable energy, education, hospitality, sports and industrial.

Flintco also self-performs concrete, steel erection and excavation. Nothing matters more to us than the quality and growth of our people.

Our teams are smart, humble and disciplined. Flintco is recognized for its commitment to safety and quality, using Lean principles as a guide to continuous improvement.

The five guiding principles of our Ethos are : Safety, Integrity, Quality, Accountability and Honesty. We live it every day.

Job Summary

Responsible for providing clerical and administrative support to one (or more) people within a specified office or project.

No other position reports to a Project Coordinator.

Essential Duties and Responsibilities

All duties and responsibilities include the following, however, other duties may be assigned. To perform in this position successfully, an individual must be able to perform each essential duty satisfactorily.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Type variety of documents, many highly confidential, using personal computer with word processing software. Set up and / or maintain filing systems, (both hard copy and electronic).
• Screen phone calls, handle routine items, pass others along to supervisors.
• Act as liaison between own department / supervisor and others, such as other departments, external contacts, clients, etc.

Such liaison may be required to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationships and public relations, etc.

• Take notes and transcribe correspondence, meeting minutes, etc. Photocopy documents as required.
• Process day-to-day administrative items such as expense reports, check requiests, state licensing administration, operating budgets, etc.

per supervisor's authorization.

• Compose correspondence for supervisor's signature as directed. Coordinate and process administrative items for supervisor's signature.
• Compile data and information and prepare reports for executives and other parties. Prepare reports for management, as needed.
• Prepare special reports, studies, statistical analyses, brochures, etc. per supervisor's request. Such items would usually require research, development and / or interpretation of data.
• Perform additional duties as assigned.
• Performs other duties as assigned by the supervisor.

Management Responsibilities

None

Knowledge / Skills / Ability

Advanced knowledge of general business and company procedures. Ability to type 65-70 wpm accurately. Organization and group coordination skills required.

Ability to maintain confidentiality at all times is critical. Proficient research and communicative skills are essential.

Skill in using personal computer and calculator. Proficient in the MS Office Suite of products, particularly, Outlook, MS Word, MS Excel and MS PowerPoint.

Education

4 year business or technical degree or an equivalent combination of education and experience.

Experience

2 years of administrative support experience preferred, or an equivalent combination of education and experience.

Certificates, Licenses, Registrations

None

Physical Requirements

Physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to stand; sit; walk; use hands to handle, or feel;

reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.

• The employee must occasionally lift and / or move up to 50 pounds.
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Occasionally, especially when managing multiple projects and during problematic opening and / or closing phases of projects, mental stress can be taxing.
• May be required to work long hours for extended periods of time.
• Communicating orally and expressing and exchanging ideas through oral communication, as in communicating information and ideas in a normal office environment.
5 days ago