Project Administrator

Who We Are

Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors.

With over 2,000 Teammates across the US, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.

Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.

Work-life balance and flexibility is a key focus area for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.

What You'll Be Doing

Job Scope : Generally responsible for turnaround time tracking, cost tracking and documentation. Turnarounds are typically outlined with specific guidelines and procedures.

This position is also responsible for overall department support, including but not limited to the Cost Analyst leader and Turnaround managers.

This work will be performed under general supervision.

Primary responsibilities will include but are not limited to :

Assisting in timekeeping and producing reports.

Assisting in cost tracking and producing reports.

Preparation of turnaround (TAR) organizational charts.

Preparation of turnaround (TAR) correspondence and transmittals.

Scheduling project and turnaround (TAR) meetings and arrangements.

Preparation and distribution of meeting notes.

Execution of special projects.

Providing scanning, copying, faxing, and filing services for project related information.

Ideal Background

Education : Bachelor or Masters degree in Accounting or Finance is required.

Certification : No certification is required for this position.

Experience : 1+ years of experience in providing administrative / timekeeping support

Knowledge and application of company standards.

Knowledge and application of office administration procedures.

Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.

Proficient in the use of Track and other software as needed.

Extreme attention to detail.

Excellent proofreading and grammar.

Ability to communicate effectively, both verbal and written.

Ability to maintain confidentiality in all areas.

Ability to work in a fast paced environment with extreme multi-tasking.

Ability to prioritize effectively.

Ability to accurately develop reports.

Ability to maintain effective working relationships with teammates, clients, and vendors.

Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.

Ability to find and communicate accurate information.

Ability to work flexible hours as needed.

Physical Requirements :

Ability to sit, stand or walk for long periods of time.

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Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a team mentality so that each person understands the value of their contributions both on a project and company-wide level.

We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity / Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.