Accountant II - Administration & Finance / Acco...

Job Description :

POSITION TITLE : Accountant II, Accounts Payable

DEPARTMENT : Accounts Payable / Administration & Finance

PRIMARY LOCATION : Fall River

REPORTS TO : Accountant III, Accounts Payable

POSITION STATUS : This is a full-time, state-funded, AFSCME Unit 1, Grade 16, Step 1, unit-classified position with benefits.

SALARY : $53,970.02 annually.*

Appointments from outside the bargaining unit begin at Step 1.

STATEMENT OF DUTIES :

The Accountant II, Accounts Payable is responsible for, but not limited to, the accurate and timely processing of invoices and disbursement of funds to vendors for goods and services;

cash transfers; deposits; and non-appropriated reporting. They serve as the liaison to the Commonwealth of Massachusetts Management Accounting and Reporting System (MMMARS).

As part of their duties, they record budget transactions in the college fiscal system, assist with audit requests, and provide assistance to the Accountant III as needed.

They monitor the status of open orders and invoices, communicate purchase / expense statuses to vendors and internal staff, resolve issues, ensure appropriate vendor documentation (e.

g. W-9, Terms and Conditions) is on file in state system, as well as process request for expenditures, budget, and reporting for student activities and foundation funds.

ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES :

• Process transactions in the Commonwealth of Massachusetts Managment Accounting and Reporting System (MMARS) or system of choice, such as but not limited to encumbrances, expenses, cash transfers, and deposits.
• Enter non-appropriated reporting into current Commonwealth of Massachusetts reporting system.
• Reconcile appropriated and non-appropriated funds to current Commonwealth of Massachusetts reporting system, as well as the college's finance system.
• Ensure Request for Expenditures and travel reimbursements are complete and in compliance with college policy and appropriate regulations (i.
• e. Commonwealth of Massachusetts Expenditure Classification Handbook; state and federal regulations); compare to budget appropriations for sufficient fund;

record in college finance system.

• Comprehend the 1099-MISC criteria for vendors, ensuring that all vendors supply the college with W-9 forms in a timely manner.
• Assist with internal, state and federal audits; answer questions, locate materials, compile data and explain policies and procedures.
• Review all invoices for appropriate documentation and approval prior to payment.
• Enter budget and modifications into the college finance system.
• Maintain files and documentation thoroughly and accurately.
• Maintain Student activities funds, including but not limited to recording deposits and processing requests for expenses, budgets, and monthly reporting.
• Maintain foundation funds, including processing request for expenses, budgets, and quarterly reporting.
• Respond to vendor and staff inquiries regarding payment status.
• Reconcile vendor statements, research and correct discrepancies.
• Routinely monitor open encumbrances and accounts payable outstanding credits.
• Prepare journal entries.
• Perform other duties as assigned, consistent with the Collective Bargaining Agreement.

Requirements :

EDUCATION AND EXPERIENCE

REQUIRED QUALIFICATIONS :

Applicants must have at least (A) two years of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) any equivalent combination of the required experience and the substitutions below :

Substitutions :

I. An associate degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required experience. *

II. A bachelor's or higher degree with a major in accounting, business administration or business management may be substituted for the required experience. *

Education toward such a degree with the prorated on the basis of the proportion of the requirements actually completed.

ADDITIONAL REQUIRED QUALIFICATIONS :

• Demonstrated familiarity with state / federal regulations related to purchasing and accounts payable.
• Demonstrated experience upholding federal, state and local laws, regulations and policies.
• Strong and effective written and verbal communication skills, including the ability to communicate written and verbal instructions in a precise, understandable manner.
• Demonstrated ability to : Exercise sound judgement.Exercise discretion in handling sensitive and confidential information.

Analyze and determine the applicability of accounting data in order to draw conclusions and make appropriate recommendations.

Gather information by examining records and documents, as well as questioning individuals. Maintain accurate records.Establish and maintain harmonious working relationships with others.

Work independently and in a team setting in a multi-tasking, time-sensitive work environment. Work effectively with a diverse student body, faculty and staff.

PREFERRED QUALIFICATIONS :

• Associate degree or higher in Accounting.
• Minimum of three years of experience processing accounts payable transactions.
• Demonstrated knowledge / skill in Microsoft Office software applications, such as Outlook, Excel, and Word.
• Demonstrated experience with the Commonwealth of Massachusetts Management Accounting and Reporting System (MMARS) and / or Ellucian (Banner) finance system.
• Ability to speak a language in addition to English.

Additional Information :

Equal Opportunity / Affirmative Action :

Bristol Community College is an affirmative action / equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, TitleVII of the Civil Rights Act of 1964, and other applicable statutes and college policies.

The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Title IX & Equity Compliance Officer, Emmanuel Echevarria at or 774.

357.2682; the Massachusetts Commission Against Discrimination; the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Right.

Application Instructions :

TO APPLY : Please complete our online application by clicking on the "Apply" button. The position will be open until filled.

Review of applications will begin 10 calendar days from the posting date.

REQUIREMENTS TO COMPLETE APPLICATION PROCESS :

1) A completed Bristol Community College Employment Application.

2) A current resume / curriculum vitae.

3) A cover letter that demonstrates how your skills and experience meet the desired and required qualifications of the position (not limited in length).

All candidates must have legal authorization to work in the United States. Bristol Community College is an institution that does not sponsor work authorization.

A pre-employment criminal background check will be conducted for all positions.

The college will independently verify education credentials as provided on the application. For certain positions that require a college degree, the hired candidate must supply official transcripts upon hire.

Transcripts must include your name and degrees conferred.