Attendance Secretary

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

GRPS MISSION : Our mission is to ensure that all students are educated, self-directed and productive members of society.

SECRETARY - ATTENDANCE

Department : Instruction

Bargaining Unit : Grand Rapids Association Education Office Personnel (GRAEOP)

Hourly Rate : $

JOB SUMMARY

The Attendance / Second Secretary is responsible for reporting attendance information to the building staff. The secretary will also work with students, parents, staff and other appropriate groups regarding attendance concerns.

ESSENTIAL JOB FUNCTIONS

Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills.

This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position.

Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following :

• Responsible for answering the phone and documenting attendance calls.
• Daily SRC and suspension excel lists, responsible for student ID cards
• Assist parents, students, and staff.
• Provide attendance reports to building staff daily.
• Provide students and staff with information as needed.
• Make attendance calls to parents and follow up as needed.
• Work with Family Support Specialists and / or appropriate agencies, where appropriate
• Compile reports on student information, as requested.
• Assist counselor with student records and transcripts.
• Maintain the computerized student information system, including attendance, enrollment, and other information.
• Responsible for assisting in the main office operation when necessary.
• Work with staff on attendance problems and corrections.
• Interact with co-workers, administration, students, and parents in positive, supportive and coop erative ways.
• Perform other duties as assigned.

QUALIFICATIONS

Education and Experience :

• High School Diploma or equivalent, required.
• One year of successful secretarial experience.

Special Qualification :

Passing score on the required secretarial test.

Knowledge, Skills and Abilities :

• Demonstrated aptitude for detail work, record keeping and filing.
• Demonstrated excellent communication skills, both written and verbal.
• Demonstrated experience working with computers. Working knowledge of Windows based programs (word processing & spreadsheets), required.
• Demonstrated good organizational skills, including filing and records maintenance.
• Demonstrated ability to manage multiple tasks simultaneously and work under pressure.
• Demonstrated ability to make decisions independently.
• Demonstrated respect for confidentiality.
• Demonstrated good attendance and punctuality.
• Demonstrated ability to work as a team member.
• Demonstrated ability to work in a multi-cultural environment.

ADA REQUIREMENTS

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

The work is medium work which requires exerting up to 50 pounds of force occasionally, and / or up to 30 pounds of force frequently, and / or up to 10 pounds of force constantly to move objects.

While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment).

Specific vision abilities required by this job include close vision, distance vision and ability to adjust / focus.

WORK ENVIRONMENT

The noise level in the work environment is usually loud to moderate.

MENTAL FUNCTIONS

While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate.

Non-Discrimination

The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran, or military status.

Americans with Disabilities Act accommodations : Assistance with the application process may be requested through the Human Resources Department at ( or .