Office Administrator

Job Description

Job Description

3d printing and manufacturing company looking for their next Office Administrator to support their business! Great role for someone who likes to wear multiple hats, be a supporting role for a business, and be the face of the office!

Qualifications :

2+ years of experience in office management / office administrator duties

Experience with HR related roles, payroll, and accounting

Experience with customer service

Job Description :

We are seeking a dynamic Office Administrator to join our team. This critical role will support the HR department's daily operations, including full-cycle recruitment, benefits administration, record maintenance, HRIS management, employee relations, training, and payroll. Approximately 40-50% of your time will be dedicated to Payroll and Accounts Payable. We are looking for someone with strong attention to detail, excellent organizational skills, and exceptional customer service abilities.

Responsibilities include :

• Coordinate the full cycle recruiting process, including managing job postings, scheduling phone screens, interviews, and conducting new hire orientations.
• Manage company training files, including new hire and ongoing training. Collaborate with department managers to ensure on-the-job training is completed and documented, and update training programs and the Training Matrix for HSE & Document Control as necessary.
• Manage front desk operations and assist customers and visitors.
• Provide excellent customer service to employees with HR-related questions and concerns, contributing to a positive workplace environment.
• Assist employees and guests with building access badges.
• Coordinate all employee appreciation and engagement programs / events.
• Create customer invoices daily, verify pricing and quantities, and promptly address any discrepancies.
• Support the Accounting Department with billing tasks.
• Process customer credit card orders and credit memos related to customer invoices as needed.
• Perform ad hoc tasks as required.
• Maintain a positive and safe working environment.

Pay and Benefits

The pay range for this position is $25.00 - $30.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following :

Workplace Type

This is a fully onsite position in Carlsbad,CA.

Application Deadline

This position is anticipated to close on Oct 22, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.