Payroll Manager

Description

Pillsbury’s Payroll Manager position involves overseeing the US payroll processing for multi-state payrolls & associated reconciliations;

processing monthly partner distributions and (19) PC employee payrolls; and supporting other team members as needed.

Job Duties for US Payroll :

Oversees our Payroll Coordinator with semi-monthly, multi-state US payroll, including bonus, overtime and salary adjustments using Workday payroll and ADP for tax filing, reporting and W-2 processing.

Oversee tax integration and ACH files.

• Ensure accuracy and timeliness of payroll by balancing and review of summary reports; review off-cycle payroll, ensuring timely on-demand check processing and associated reports.
• Handles escalated queries and resolves issues in a timely manner.
• Collaborates cross-functionally with HR, Accounting and Finance teams.
• Final review of SSTD files and oversee information, as needed.
• Works with ADP to ensure periodic payroll reporting and tax payments are processed in compliance with applicable federal, state and local tax laws.
• Maintain payroll compliance for new federal, state and local legislation; and advising management of changes.
• Develop internal controls of all payroll functions and regulatory compliance w / HR system managers.
• Ensure data accuracy and process integrity.
• Process general ledger report & assist with month-end accounting close.
• Support all internal and external audits related to payroll.
• Collaborate with HR team to manage payroll service providers.
• Anticipate, assess, and manage issues and risks independently.
• Quickly resolve issues when they arise, address the root cause, and recommend mitigation plans to build business resilience.

Job Duties for Monthly Partner Distributions :

• Ensures accuracy and timeliness in processing monthly distributions for self-employed partners through Workday.
• Reconciles standard compensation arrangements prior to transmission, coordinates any special distributions and deductions;

assists with monitoring retirement plan contributions; update associated monthly detailed worksheets; processed off-cycle on-demand payment processing.

• Collaborates cross-functionally with the Finance team for special monthly and quarterly compensation calculations.
• Provides semimonthly, monthly, quarterly and annual reporting to HR and Finance teams as requested.

Job Duties for Monthly PC Employee Payrolls :

• Close coordination with PC / Tax Manager to process monthly payrolls for (14) active and (5) inactive PC employees using Workday payroll and ADP for tax filing, reporting and W-2 processing.
• Reconciles prior to transmission, coordinates any special tax adjustments and deductions; assists with monitoring retirement plan contributions.
• Follow up with ADP in closing out tax accounts for dissolved PCs as needed.

Qualifications

• CPP or Bachelor’s degree in Operations Management, Human Resources Management, or another relevant field, or equivalent experience.
• 10+ years of experience in payroll leadership, including management of in-house multi-state payroll.
• Workday Payroll and ADP knowledge is required.
• Hands-on experience with different Payroll, Time and Attendance, Human Resources Information Systems, and Payroll Service Providers preferred.
• Diverse HR experience (payroll, operations, benefits, etc.) preferred.
• Excellent project management and organizational skills in a fast-paced growing environment.
• Excellent communication, analytical and decision-making skills
• Demonstrated ability to support and improve operations.
• Demonstrated delivery of results through influence and cross-functional collaboration.
• Knowledge of multi-state wage laws.
• Track record of maintaining a positive and collaborative work atmosphere
• Ability to communicate sensitive information in a thoughtful manner.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

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