Executive Administrative Assistant

Job Description

As an Executive Administrative Support , you will be responsible for serving as primary Point of Contact (POC) for the office and providing administrative support to 1-2 designated SEs by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies in support of the mission!

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What You Will Be Doing :

• Interacting with high-ranking officials within the agency and throughout the IC, the Congress, the White House, and the private sector.
• Preparing, contributing, and / or providing substantive review of an extensive volume of written and oral materials.
• Performing multiple critical and time-sensitive tasks simultaneously.
• Coordinating with component divisions to assure alignment with key component priorities within ODNI and the IC.
• Coordinating with component staff the development of read-ahead materials and briefing books to prepare senior executives for meetings, conferences, and other public events.
• Planning, developing, and providing substantive briefings, presentations, reports, and other materials to inform senior leadership and other stakeholders on topics of interest.
• Vetting incoming correspondence, summarizing / highlighting key issues or topics, and following up to ensure proper and timely response.
• Maintaining a schedule of appointments that involves determining the importance of issues for each meeting and following protocol procedures for contacting principals.
• Assisting with timekeeping and updating HR systems by serving as element Timekeeper.
• Preparing regular (e.g., weekly) status reports to keep the SE apprised of important issues.
• Preparing meeting agendas, recording meeting minutes, noting those actions that require follow-up, and disseminating to element staff, attendees / participants, and other recipients for awareness and / or action.
• Tracking incoming tasks actions and updating element task action tracking systems.
• Arranging domestic and foreign travel, composing travel cables, and assisting with processing travel vouchers.
• Assisting in coordinating project / events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
• Preparing to host visitors, coordinating parking, passing security clearances, and escorting uncleared visitors.
• Updating and maintaining records, files, and other documents / materials (electronic or in hard copy).

Required Skills

Must Have :

• MUST HAVE a Current and Active Top Secret SCI with Polygraph, as the customer is NOT sponsoring clearances.
• Bachelor’s degree in business or administrative-related field and a minimum of six years of relevant experience as an administrative professional.
• Minimum two years of experience working within the IC performing the Contractor Performance Requirements.
• Knowledge of the IC and other government agencies.
• Excellent oral and written communication skills and demonstrated experience in writing / editing correspondence and briefings for senior executives.
• Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
• Expert proficiency with Microsoft Office products (Word, Excel, PowerPoint, Publisher, Outlook).
• Demonstrated excellence in diplomatic, organizational, time management, critical thinking, and interpersonal skills.

Desired Skills

Nice to Have :

• Demonstrated ability to develop a professional network across organizational boundaries and at all levels.
• Ten years of progressively senior administrative expertise working directly for management at the CEO, SIS / SES / SNIS, VP level.

Additional Details

Crimson Phoenix considers people our most important asset. Our goal is to attract, retain, and motivate exceptional individuals from every background who share our commitment to the customer, our passion for the mission, our delight for innovation, and our determination to achieve excellence in everything we do.

We offer phenomenal benefits to our employees, allowing them to focus on the mission, knowing that Crimson Phoenix is focused on them! Just some of the benefits we offer :

• Dollar for dollar 6% 401k match, with immediate vestment
• Paid Time Off (PTO)
• Multiple Medical Plans from which you can choose.
• Flexible Spending Account (FSA) option
• Vision / Dental
• Paid for Short-term / Long-term Disability
• Paid for Group Life Insurance
• Employee recognition for anniversaries, birthdays, and customer kudos!

Click APPLY to be contacted about this position and find out more details.

We are a small, growth-oriented, federal contractor that delivers professional services in support of the Intelligence & Federal Community.

Located outside of Washington D.C., we are a fast-paced group due to the customers’ diversity, types of projects, environments, and roles we support.

To learn more, please visit https : / / crimsonphoenix.com /

Crimson Phoenix is an Equal Opportunity and Affirmative Action Employer. We welcome and encourage diversity in our workforce.

It is the policy of Crimson Phoenix to provide equal employment opportunity to all employees and qualified applicants without regard to race, color, religion, national origin, sex, age, disability, pregnancy, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected characteristic under federal, state or local law.

About Crimson Phoenix

Crimson Phoenix provides state of the art Information Technology & Intelligence solutions for the Federal Civilian Sector, Department of Defense, and Intelligence Community.

We specialize in Web Development, Graphic Design, Software Engineering, System Engineering, Training, Intelligence Analysis, Data Science, and Instructional Systems Design.