Administrative Assistant for School of Human Ecology Advising Center

Job Posting Title :

Administrative Assistant for School of Human Ecology Advising Center

Hiring Department :

College of Natural Sciences

Position Open To : All Applicants

All Applicants

Weekly Scheduled Hours :

FLSA Status : Non-Exempt

Non-Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Expected to Continue

Location : AUSTIN, TX

AUSTIN, TX

Job Details : General Notes

General Notes

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University.

We are committed to being a community that celebrates the dignity of every individual, honors differences and lets each person know that they belong.

What starts here really does change the world. For more information about the College of Natural Sciences, please visit.

https : / / cns.utexas.edu .

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Provide administrative support to SoHE advising staff and students. Provide a welcoming, friendly environment for SoHE majors and faculty.

Assist with advising duties as needed. To advance our core mission of fostering wellness, belonging, and success for all students.

Responsibilities

Support SoHE Advising staff by providing detail oriented, accurate information regarding registration management and general advising needs.

This will include maintaining advising calendars, assisting with registration management, developing and implementing sound academic processes, training and overseeing student workers, assisting with summer orientation, and updating academic advising handouts and websites as needed.

Provide a welcoming environment for SoHE majors, faculty, and staff. Greet students when they stop by GEA 37 or virtual office hours and assist with their academic needs.

Ensure the priorities of the College and Undergraduate Education are incorporated into all aspects of the position.

• Lead 2 Freshman Interest Group seminars in the Fall semester and some prospective student advising to SoHE majors.
• Attend CNS / SoHE meetings, trainings, and events as needed.
• Other duties as assigned, including supporting special projects and staffing events within CNS.

Required Qualifications

High school graduation or GED and three years of clerical experience. Professional demeanor. Ability to communicate effectively with all constituents.

Must be willing to work with a large student population. History of regular and punctual attendance.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree. One or more years of experience working at UT or knowledge of SoHE majors. Experience working with university programs and systems, including mainframe and Advisor's Toolkit.

Ability to demonstrate the following characteristics : Being proactive and detail oriented. The ability of complex thinking, problem solving, and handling multiple tasks while meeting deadlines.

Salary Range

$40,000

Working Conditions

• Occasional telework
• Environmental Demands : may work around standard office conditions
• Physical Tasks : Repetitive use of a keyboard at a workstation
• Some evenings and weekends required

Required Materials

Resume / CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197.

For more information about E-Verify, please see the following :

• E-Verify Poster (English) PDF
• E-Verify Poster (Spanish) PDF
• Right To Work Poster (English) PDF
• Right To Work Poster (Spanish) PDF

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting.

Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.

206, Austin, Texas 78701.