We’re seeking an Executive Assistant to provide administrative and project support to the Chief Executive Officer and Senior Vice President of Sales.
This position will be responsible for handling a wide variety of duties, which include, but are not limited to the following :
Scroll down to find the complete details of the job offer, including experience required and associated duties and tasks.
Responsibilities
Scheduling, Planning, & Coordination
- Manage and communicate SVP of Sales & CEO’s calendars and assist with time management and prioritization
- Schedule and coordinate Leadership Team and Company wide meetings : develop meeting agendas, and draft and distribute meeting minutes
- Lead the planning and production of all company level activities, including off-sites, workshops and team building events
Presentations & Communication
- Partner with functional leaders to ensure decks follow brand guidelines while also appearing uniform and cohesive
- Liaise with various departments, timely communicating information as needed
- Positively represent the Leadership Team and foster positive corporate culture
Other Administrative Duties
- Coordinate travel and accommodation, and prepare expense reports
- Scan and print documents, and compile organized binders and other folders
- Create, proofread, modify, and send letters, emails, memos and other documents
- Provide ad hoc project management support on an as-needed basis
Qualifications
- Bachelor’s degree and relevant work experience required.
- Mastery of Microsoft Word, Excel and PowerPoint as well as Adobe Acrobat.
- Ability to create and edit all types of documents including letters, e-mails, presentations and contracts.
- Strong sense of responsibility, accountability and ownership, and excellent attention to detail.
- Ability to complete assigned tasks without prompting, work efficiently with minimal supervision and manage a high volume of work in a fast-paced environment.
- Excellent written communication and interpersonal skills.
- Patience and unquestioned integrity.
- Ability to deal with sensitive & confidential information.
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