New Business Coordinator / Executive Assistant

Job Description

Job Description

Salary : EMPLOYMENT TYPE :

EMPLOYMENT TYPE : Contractor

Contractor

Opportunity to transition to employee status based on fit and the needs of the business

WORK LOCATION + HOURS :

20-25 hours per week. Schedule to be discussed.

Office hours are generally 8 : 30am 5 : 30pm. Open Book’s hybrid work model prioritizes working in our Minneapolis office at least 3 days / week.

ABOUT OPEN BOOK :

Open Book Communications is a team of doers, thinkers, and makers serving clients nationwide with strategic insight and bold imagination.

We partner with visionary businesses and nonprofits to provide turnkey communications and creative leadership that helps an organization tell their story and invite people into it.

Because we help our clients get to new places, we are people likewise motivated by possibility, problem-solving, and pushing toward growth in all we do.

Our culture values diverse ideas, a spirit of fun, and truly knowing and supporting one another as people and teammates.

To work here is to experience a lot of camaraderie with kind and funny people but we are not people who hang back and let others make things happen.

We share a common commitment to initiating action and owning outcomes to make ourselves, our teammates, our clients, and our community better.

ABOUT THE ROLE :

The New Business Coordinator supports Open Book’s Leadership Team and Business Development function. The ideal candidate must be exacting of details and quick on the uptake, able to digest diverse inputs and figure out the needed next steps to drive momentum and find solutions.

An aptitude for relational connection and mindset of service is also foundational to success. This role is relied on to support the CEO’s workflow by maintaining business development tools and offering administrative coordination to aid internal clarity and outbound communication.

REQUIRED SKILLS & QUALIFICATIONS :

• Strong skills in organization, administration, and planning
• Confident communicator, both verbally and in writing
• Must enjoy building relationships and extending hospitality, with a desire to go above and beyond to provide people with memorable service
• Ability to multitask, manage complex schedules, and adapt to emerging priorities
• Critical thinker with good judgement, who can initiate smart next steps with an end in mind
• Impeccable attention to detail
• Reliable self-starter with ability to multitask and adapt to emerging priorities
• Ability to maintain confidentiality of company information and reinforce trust in all encounters
• Appreciation for giving and receiving constructive feedback that helps work get better
• Growth mindset

PREFERRED SKILLS & QUALIFICATIONS :

Previous experience in nonprofit donor advancement, sales / business development, and / or marketing + creative production is a plus.

JOB RESPONSIBILITIES :

• Elevate the capacity of the CEO in the areas of business development and mission advancement.
• Drive forward momentum in communications with prospective clients, ensuring timely, thoughtful responses, and proactive outreach.
• Manage Open Book’s business development tools, including HubSpot, revenue forecasting, and prospecting databases.
• Track and report business development metrics, such as new leads, conversion rates, and overall revenue growth.
• Research prospective clients and create an active prospective client list.
• Ensure the business development plan is being executed by leaders at Open Book.
• Assist in writing proposals and service agreements that lead to successful engagements.
• Build capacity for the CEO by providing administrative support, including understanding her workflow and anticipating needs, assisting with the administration of meetings and tasks, handling some correspondence on her behalf, and managing special projects as assigned.
• Oversee aspects of general office coordination and care, including ensuring office space presents as clean, organized, professional, and welcoming
• Run errands, organize meetings, and carry out other duties as needed to aid the productivity of the team.
10 days ago