Clerk Accounting II (Maintenance Dept.)

2-3 sentences describing job purpose) : The Senior Account Clerk is responsible for providing financial, administrative and clerical services to the department.

This includes opening department mail, data entry, triaging invoices for processing, manning the accounts payable mailbox by printing invoices and responding to inquiries of payment status to ensure timely feedback to vendors, employees, and stakeholders.

Reports to : Accounts Payable Supervisor

Department Name : Financial Operations

List, in the order of importance or time spent, the essential duties / tasks performed by the position.This is not an exhaustive list and employees may be assigned additional duties by management as required.

Job Duty / Resp. 1 :

Open department mail and distribute daily.

Job Duty / Resp. 2 :

Sort, date stamp, and distribute invoices for the accounts payable workflow process.

Job Duty / Resp. 3 :

Handle the accounts payable electronic mail box which has a huge influx of activities.

Job Duty / Resp. 4 :

Respond to accounts payable inquiries via email and phone calls.

Job Duty / Resp. 5 :

Perform data entry into Microsoft Access Database.

Job Duty / Resp. 6 :

Manage short vendor forms for approval.

Job Duty / Resp. 7 :

Procure department orders and cover department phones as needed.

Job Duty / Resp. 8 :

Perform other clerical duties as assigned.

Instructions : Fill in all blanks and dropdowns.Kronos access questions must be completed for payroll.

Education and Experience Requirements

Education (training / degree) : Required minimum : High School Diploma Preferred : Any combination of education and experience equivalent to graduation from high school and three years varied and increasingly responsible experience in keeping or reviewing financial records.

Experience Requirements : Ability to perform office work with speed and accuracy, establish and maintain effective working relationships, great customer service, and Knowledge of departmental accounting methods and procedures;

practices and terminology used in fiscal record keeping work.

Licenses, Certifications or Registrations Required : N / A

Skills Required : Ability to maintain confidentiality concerning financial files; excellent interpersonal skills; team player;

effective verbal and listening, communications skills; demonstrate sound work ethics; respectful, honest and trustworthy.

Data Responsibility :

Level 1 : Copies, transcribes, enters, or posts data or information.

People Responsibility :

Level 1 : Follows instructions of supervisor.

Assets Responsibility :

Level 1 : Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.

Mathematical Requirements :

Level 1 : May use addition and subtraction in documenting student progress, making change, etc.

Communications Requirements :

Level 2 : Reads routine sentences or instructions; writes routine sentences and completes routine work forms; speaks routine sentences using standard grammar.

Complexity of Work :

Level 2 : Performs semi-routine work following procedures, with occasional problems; requires normal attention for accurate results.

Impact of Decisions :

Level 4 : Makes decisions with moderately serious impact - affects work unit and may affect other units or citizens.

Equipment Usage (if applicable) :

Level 1 : Handles machines, tools, equipment, or work aids involving little or no latitude for judgment regarding attainment of standard or in selecting appropriate items.

Safety of Others :

Level 1 : Requires no responsibility for the safety and health of others.

ADA Requirements / Compliance

Physical Demands : N / A

N / A

Additional requirements : Click here to enter text.

Unavoidable Hazards :

N / A

Sensory Requirements :

Level 1 : The position requires normal visual acuity and field of vision, hearing, and speaking.

Metropolitan Nashville Public Schools is an Equal Opportunity Employer.ADA requires MNPS to provide adequate accommodations to qualified persons with disabilities.

Prospective and current employees are encouraged to discuss ADA accommodations with management.

Qualifications

See Job Description.

Primary Location

Nashville-Support Hub-Support Hub Building

Work Locations

Support Hub Building

Finance and AccountingJob Schedule : Full-Time