School Accountant

Description

SUMMARY

The Accountant assures an effective and efficient operation by providing accounting services for the school and serves as the liaison with the Diocesan Shared Accounting Services (DSAS).

The accountant is required to exercise independent judgment and initiative in analyzing and providing recommendations regarding financial matters.

Areas of assignment include, but are not necessarily limited to, accounts receivable, payables, bank reconciliation, budgeting, purchasing, financial reporting and other related functions.

The scope of this position is not limited to accounting duties at the school. The incumbent is required to assist the parish community with all other duties as directed by the principal

The Diocese of Orlando four core values lay the foundation for the work performed by employees.

• Authenticity : Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
• Respect : Affirming each person’s God-given dignity and uniqueness.
• Courage : Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
• Commitment : Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification.

They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Other duties may be required and assigned.

Financial Responsibilities

• Develops and maintains system to account for financial transactions by establishing a chart of accounts, following diocesan bookkeeping policies and procedures.
• Maintains subsidiary accounts by verifying, allocating, and posting transactions.
• Balances subsidiary accounts by reconciling entries.
• Maintains general ledger by transferring subsidiary account summaries.
• Balances general ledger by preparing a trial balance; reconciling entries.
• Ensures all employee timecards are accurate and approved by supervisors; submits payroll package to payroll office in a timely manner;

works with payroll office in preparing payroll, associated taxes and reports; distributes checks.

• Prepares bank deposits and records receipts.
• Prepares monthly finance reports, delivered, and explained in a timely manner.
• Matches invoices with supporting documents; checks accuracy of invoices; matches general ledger codes and issues checks on a timely basis.
• Compares vendor statements to accounting records and records discrepancies.
• Reports to management regarding the finances of school.
• Coordinates with parents; sets up and monitors tuition payments throughout the school year. Works with FACTS to maintain tuition accounts, determined financial aid and its impact of tuition payments, inputs entries for receipt of all monies.
• Oversees the facilitation of State of Florida sponsored tuition scholarships.
• Receives payments for school activities not related to tuition and prepares deposits; records payments into thrip toper accounts and credits student accounts, as appropriate.
• Liaison for school with the Diocesan Shared Accounting Services (DSAS). Duties include :
• Reviews codes and Approves AP;
• Responsible for bank deposits and receipt processing;
• Prepares, scans, and emails weekly accounting packages to DSAS;
• Reviews monthly and periodic reporting with DSAS Staff.

Human Resources Responsibilities

Facilitates enrollment of employees in Diocesan benefit plans per direction of the Diocesan Human Resources Office including insurances, annual enrollment, retirement, and 403 (B);

provides on-going information and documentation to employees.

• Handles new and terminating employee questions and paperwork; coordinates the Onboarding process in the HRIS system.
• Responsible for all employment actions in the HRIS system; ensures documentation is accurate and sufficient; maintains accurate employment and pay records within the HRIS system.
• Responds to employee payroll and human resources inquiries; collaborates with Diocesan Office of Human Resources as needed.
• Oversees and implements the Diocesan background / fingerprinting requirements for the school.

Additional Responsibilities

• Attends Diocesan required meetings and workshops.
• Coordinates school’s property and liability insurance, worker’s compensation, in collaboration with Diocesan Risk Manager.
• Complies with Federal, State, and local legal requirements by studying requirements; enforcing adherence to requirements;

filing reports; advising management on needed action.

• Prepares, tabulates, and analyzes regular or on-demand reports; compiles or monitors various administrative and statistical data;
• performs research as needed; makes applicable calculations; analyzes data and identifies trends; prepares or generates reports;

and maintains records.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications;

establishing professional networks; participating in professional societies.

• Performs moderately complex work under limited supervision and maintains professional discretion in processing matters of a sensitive or confidential nature from both a legal and ethical perspective.
• Performs additional projects as required by the principal.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church.

Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and / or EXPERIENCE

• Bachelor’s degree in a business-related field, finance and / or accounting required; CPA preferred.
• Demonstrated technical ability in accounting or finance with five or more years of professional experience in positions of increasing responsibility.
• Thorough knowledge of accounting principles and financial reporting methodologies.
• Working knowledge of budgeting principles and practices (including use of spreadsheet software), general ledger and reconciliation practices.

OTHER SKILLS and ABILITIES

• Excellent interpersonal and organizational skills with an ability to resolve staff pay and benefits issues.
• Excellent oral / written communication skills with an ability to work effectively with Lay staff and clergy.
• Excellent analytical skills with an ability to define problems, collect data, establish facts, and draw valid conclusions.
• Knowledge of QuickBooks, Paylocity, FACTS preferred.
• Knowledge of and respect for the Catholic Church, its teaching, and mission required.

WORKING CONDITIONS

The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed.

Must be willing to work in conditions of stress and function well under pressure.

PHYSICAL REQUIREMENTS

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and / or pulling of objects and materials of light weight (15 pounds).

Tasks may involve extended periods of time at a keyboard or workstation.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.

All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently.

Requirements are representative of the minimum level of knowledge, skills, and ability.