Executive Assistant

Job Description

Job Description

Job Summary

At Berk Enterprises, we thrive when our people thrive. Were currently looking for an executive assistant to work directly with our CEO.

The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail.

This person should have experience working in an office environment, performing administrative duties, and providing support to managers.

Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

What we offer you :

• Full benefits including medical, health savings account, dental and vision
• Short-term disability insurance
• Life insurance
• Paid training, paid time off, holidays
• 401k company match
• Employee discount
• Flexible spending account

What you will be doing during your career with Berk Enterprises :

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows.
• Manage communication with employees by liaising with internal and external executives on various projects and tasks.
• Plan and orchestrate work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld.
• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Manage CEOs travel logistics and activities, including accommodations, transportation, and meals.
• Responsible for CEOs personal tasks that are assigned.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications and plan events, both internal and off-site.

To be considered for a career with us, you will need :

• 4+ years of experience in an administrative role reporting directly to upper management.
• Excellent written and verbal communication skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees.
• Must be able to multitask.
• Experience in overseeing budgets and expenses.
• Experience in developing internal processes and filing systems.

Physical Requirements :

• Ability to operate a computer and other productive office equipment.
• Must be able to communicate professionally and effectively.
• Able to operate motor vehicle to run errands as necessary.

Education Requirements

Bachelors Degree or work experience equivalent

Additional Considerations

Berk Enterprises, Inc.s culture and core values are part of what makes the company successful and a great place to work. Berk Enterprises, Inc.

is a rapidly growing company where flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced work environment with many critical deadlines.