Human Resources Assistant

Job Description

Job Description

POSITION SUMMARY :

The Human Resources Assistant is responsible for assisting the Human Resources Department in supporting the day-to-day functions and activities.

Areas of responsibility include but are not limited to assisting with payroll timecards, maintaining personnel files and employment records in ADP, insurance administration, creating and tracking various reports, assisting with event planning (or coordination), and other administrative HR tasks and projects as needed.

REGULAR DUTIES AND RESPONSIBILITIES :

Tracks and updates corrective action report for the warehouse and updates information within ADP.

Assists with auditing new employee records in ADP, including I9s, and I9 follow-up on expiring Employment Authorizations monthly.

Maintains employees’ personnel records in ADP by reviewing and uploading documents to employees’ records.

Conducts audits to ensure employees have beneficiaries listed in ADP.

Reviews benefit carrier connections and audits benefit eligibility reports for accuracy.

Monitors the COBRA administrator site for enrollments and termination status changes and updates eligibility in ADP accordingly.

Conducts monthly COBRA premium statement audits.

Assists payroll with reviewing timecards and final payroll audit.

Administers the company service award program and ensures anniversary cards are delivered to managers monthly and awards and gifts are ordered.

Completes employment verifications.

Manages the SAF enrollments and renewals.

Ensures RSR is in compliance with required labor law posters for all states.

Sorts and delivers HR mail.

Participates in coordinating ongoing events with the Human Resources team.

Performs other duties to assist the Human Resources Department.

EMPLOYEES SUPERVISED : None

QUALIFICATIONS :

A minimum of a year of experience working in Human Resources is preferred. Must have strong communication skills, analytical abilities, strong judgment, and problem-solving skills.

A strong attention to detail and ability to prioritize / organize work and multi-task is necessary. The ability to effectively communicate with all levels of employees and management is required.

Knowledge of Microsoft Word, Excel, and Outlook is required.

PHYSICAL DEMANDS :

While performing the duties of this job the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms, talk and hear.

The employee is frequently required to stand and walk. The employee is occasionally required to lift up to 15 pounds. The vision requirements include close vision and ability to adjust focus.

The physical demands of this job are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DUTIES AND RESPONSIBILITIES MAY BE ADDED, DELETED, OR CHANGED AT ANY TIME AT THE DISCRETION OF THE MANAGEMENT, FORMALLY OR INFORMALLY, EITHER VERBALLY OR IN WRITING.

RSR Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, genetic information, disability, or veteran status.

In addition to federal law requirements, RSR Group complies with applicable state and local laws governing nondiscrimination in employment.