Human Resources Administrator

Human Resources Administrator Job Description

Job Title : Human Resources Administrator

FLSA Status : Non-Exempt

Employment Status : Full-Time

Reports To : Human Resources Manager

Summary : To assist the Human Resources department in both its short term and long-term goals by performing the following duties.

Duties and Responsibilities include the following. Other duties may be assigned.

• Handle recruiting duties including hiring, managing and updating job postings, and informing managers / department heads of applicants’ hiring eligibility
• Document grievances, terminations, disciplinary actions, and performance reviews
• Maintain personnel files ensuring Form I-9 compliance while also following best practices
• Assist with the organization of department activities
• Assist with investigations on individual cases
• Maintain calendars, set appointments, and arrange meetings
• May conduct interviews
• Assist with benefits enrollment for new employees
• Handle new employee orientation and is available to answer new employee questions
• Process payroll and track Paid Time Off in all personnel files
• Performs benefits administration including claim resolutions, statement reconciliation, approving invoices, etc.
• May participate in administrative staff meetings
• Audit employee payroll and benefits for accuracy, recommending corrections where necessary
• Assist with exit interviews and complete termination paperwork
• Scan, upload and save all relevant Human Resources documents to their appropriate locations
• Review past, current, and future Human Resources documents, establishing if they are compliant with rules and regulations
• Assist store employees by informing them of pertinent Human Resources knowledge
• Serve as a point of contact with payroll and / or benefits vendors or administrators
• Ensure compliance with OSHA, HIPAA, ADA, EEO, and other applicable federal, state, and local statutes
• Ensure and manage compliance with the ACA including familiarity with ESR reporting
• Send out Human Resources emails to update employees on Human Resources changes
• Provide general support to the Human Resources Manager and Director of Human Resources
• Other tasks as assigned

Skills :

• Oral communication skills
• Written communication skills
• Technical communication
• Exemplary Diplomacy Skills
• Organization
• Professionalism
• Customer relations
• Customer service
• Ability to present
• Reading skills
• Computer literacy
• Keyboard skills
• Oral communication in a human resource setting
• General human resource knowledge

Qualifications :

To perform this job successfully, an individual must be able to perform the duties and responsibilities listed satisfactorily.

The requirements listed below are representative of the knowledge, skill, and / or ability, behavior and character required for this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education :

Must possess a Bachelor’s Degree in Human Resources, Business Administration, or any general Business Degree. Exceptions to these requirements are evaluated on a case by case basis.

Language Ability :

Ability to read, analyze, and clearly interpret Human Resources information, as well as general business operations. Ability to clearly and effectively communicate / present information and respond to questions from corporate headquarters, corporate management team, vendors, customers, Human Resources governmental bodies and the general public.

Reasoning Ability :

Ability to define Human Resources problems and determine solutions.

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderate.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and / or move up to 60 pounds (lifting banker’s boxes that contain files, etc.

Specific vision abilities required by this job include peripheral vision and ability to adjust focus.

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