Executive Assistant

About This Opportunity

Please make an application promptly if you are a good match for this role due to high levels of interest.

As an Executive Assistant, you will be responsible for providing high-level administrative support to the Chief Product Officer and Chief Technology Officer.

This position will assist with travel planning, expense reports, meeting preparation and facilitation, as well as other administrative tasks.

As we continue to evolve and live our Orion values, we are looking for someone to grow with us.

For External Candidates

Candidates must work in-office at one of the following locations for at least 3 days per week : Omaha, NE; Sacramento, CA; Hebron, KY.

For Internal Candidates

All internal employees, regardless of their current work arrangement (remote or in-office), are encouraged to apply.

In This Role, You'll Get To

• Plan and coordinate internal and external meetings including arrangements for flight, hotel, location, meeting agendas, meals, calendar coordination, and activities for attendees.
• Prepare and submit expense reports via Workday.
• Send notification to managers of Orion employee birthdays and anniversary dates.
• Send cards, gifts, flowers, etc., as needed.
• Stock meeting room refrigerators and kitchen area paper products in preparation for onsite meetings.
• Support company Executive management team by coordinating calendar, booking travel arrangements and general administrative tasks.
• Prepare agendas prior to meetings as well as help coordinate follow-ups via Notion or comparable systems.
• Perform general administrative duties including filing, typing, faxing, copying, scanning, and mailing to support the Executive Management team.
• Attend meetings for the purpose of taking meeting minutes and follow-up on key take-away points from meetings.
• Assist with Orion Home Office Visits including reserving guest hotel rooms and coordinating any meals in the office.

We're Looking For Talent Who

• Has a strong understanding of project management tools, communication platforms, and other digital tools (Jira, Slack, Notion, preferred).
• Has exceptional communication skills.
• Has exceptional calendar management and travel management skills.
• Possesses a minimum of a high school diploma.
• Has a minimum of 5 years of administrative or clerical experience.
• Preferably has a solid understanding of tech terminology, tools, and systems commonly used by a CTO / CPO.
• Preferably has experience working with operations teams and / or within the Financial Services industry.
• Preferably has experience coordinating event logistics.
• Obtains Orion Industry Certification.
• Owns and manages relationships with stakeholders directly and works effectively with people at all levels in an organization.

Salary Range

$22.56 - $32.73

The pay listed in this posting indicates the estimated pay at the time of this posting; however, it may vary depending on geographic location, job-related knowledge, skills, and experience.

In addition, Orion offers a competitive benefits package which includes health, dental, vision, and disability coverage on day one, 401(k) plan with employer match, paid parental leave, pet benefits including pawternity leave and pet insurance, student loan repayment, and more.

About Us

As One-Orion , we accomplish our best work by being personally accountable to each other and the clients we serve. We are creating a welcoming environment where everyone is respected, valued, and heard.

Our willingness to disrupt ourselves, and the industry ensures we stay ahead of client expectations. Thinking differently is in our DNA we innovate , push boundaries, reject the status quo, and relentlessly pursue transformative outcomes.

It is our collective will to win that drives Orion’s success and powers success for our clients and everyone at Orion.

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